Procurement and Logistics Officer

MAJOR DUTIES AND RESPONSIBILITIES

• Managing and increasing the effectiveness and efficiency of Procurement and Logistics through improvements as well as coordination and communication with department managers.
• Leading the procurement process including managing purchase requests, collecting and evaluating quotations, issuing purchase orders and liaising with suppliers. scheduling receiving of goods/assets, and archiving procurement records as per the policy and producers.
• Reviewing and managing contract agreements including proposal reviews- tender evaluations and agreements.
• Directing and assisting departments’ manager/director in setting the department’s annual procurement plan, schedule, and procurement workflows.
• Designing and maintaining inventory of assets, material resources, technology, and space to assist in annual planning.
• Continuously reviewing the procurement policy to ensure alignment with organizational best practices and donor requirement.
• Managing logistics processes and day-to-day operations to ensure continuous follow up and compliance with minimum standards and policies.
• Managing and providing support on systems and compliance for providing quality services for facilities management.
• Overseeing daily facility operations (generator- solar system- copiers- air conditions, etc.)
• Managing IT Services with outsourced suppliers for hardware and software maintenance.
• Maintaining contact with outsourced services and establishing good relationship for the progress of the business.
• Performing other tasks as assigned by Managing Director in support of the organization’s goals and objectives.
• Planning, implementing, and monitoring of special projects as evolving.

QUALIFICATONS

Critical Skills

• Bachelor’s degree in Business Administration, Public Health, or related field.
• At least 5 years’ experience leading similar operations in medium to large organizations, preferably in healthcare.
• Excellent Command of English and Arabic.
• Proficient in Microsoft Office Tools (Word- Excel- PowerPoint)
• Excellent knowledge of business and management principles such as planning, resource allocation, human resource modeling, and customer

Behavioural Skills

• Demonstrates strong organization, administration and project management coordination skills and the ability to effectively manage multiple priorities,
• Demonstrates agility, flexibility, and ability to work in VUAC environment (volatile, unpredictable, changing, ambiguous)
• Demonstrates ability to translate business requirements into functional requirements.
• Demonstrates communication with transparency and driven by integrity and credibility
• Demonstrates ability to motivate, engage, delegate, and empower others towards a shared mission.
• Demonstrates autonomy, self-driven and motivation.
• Demonstrates openness and inclusive attitude to different perspectives and people.

TIME COMMITMENT

• 40 hours a week office work (Full-Time)