Project Assistant

Missions & tasks

The  project assistant will work on a daily basis with the project team and will manage the following mission:

1.Support the PSD-P team in Beirut in the management of the following administrative, financial, logistics and reporting tasks

• Daily administrative and logistic support to the project team such as:
  • Management of all the administrative and operational documentation generated in the framework of the project (Offline and online)
  • Perform short translations and interpreting (whenever needed).
  • Support for the preparation and formatting of all the project documentation (reports, presentations, etc.);
  • Support in the logistics management for all the events related to the PSD project (Invitations management, purchases processes, etc.)
• Support for the reporting tasks:
  • Management of the reporting on the main meetings organized in the framework of the project (team meetings, Partners meetings, etc.)
  • Assistance in the consolidation of all technical reports and deliverables of the project for the consolidation of contractual interim reports;
  • Support in gathering the different reporting documents provided by the local partners (Monthly, quarterly, half-yearly, etc.
  • Support of the follow-up and management of the Monitoring and Evaluation system;
• Support for the daily financial management:
  • Cash management (managing petty cash file)
  • Accounting: Bank account management, verification and recording in the accounting system of all the expenses, compilation and analysis of the operation unit costs (including collection of the evidences), etc.
• Support for the Information technology and follow up tool
  • Good knowledge in computer software (advanced level in Ms. Office Word, Excel, Power point and Ms. Project).  

2.Contribute to the organisational and operational management of the activities when needed.

• Support in managing the operations of the short-term expert’s assignments (writing and launching ToR, collecting CVs, manage the selectin process, etc.);
• Support in communication activities and visibility plan implementation: newsletter, goodies, communication material and press releases, etc.
• Support in the operational coordination with the local partners’ administrations;
• Support the development of any key activity that may be identified by Expertise France team

3.Providing technical and strategic support to coordinate all the interventions related with the support to the wood processing sector in Tripoli

• Ensure the field coordination of all the activities launched in the framework of the programme and the final beneficiaries
• Follow up on the reporting and action plans of the partners related to the wood component in Tripoli (BIAT, Technical assistance team, Markits, Platform management team and experts)
  • Follow up the coaching activities
  • Support in the organization of Key communication events
  • Support in the short term expert missions’ accomplishment
  • Support in the monitoring and evaluation activities
  • Support the review an validate the monthly/quarterly and interim reports of the partners
• Proactively detect potential improvement to operate and provide the related recommendations in order to optimize the impact of the PSD-P activities for the final beneficiaries

Profile

Education and experience:

• University Degree in Economics, Management and/or Accounting
• A first experience (from 1 to 3 years) on a similar job is a must
• Experience in organizing meetings/events and manage the related logistics is a must
• Experience in accounting management
• Experience in international project management; knowledge of EU procedures for cooperation projects is an asset

Competences and skills:

• Ability to work effectively as a team member and independently
• Ability to manage multiple priorities under pressure and to meet short- and long-term deadlines
• Personal initiative and ability to prioritize, monitor and evaluate progress
• A high degree of integrity and the ability to deal with confidential information is required
• Proven experience in budget and financial management
• Excellent written and verbal communication and negotiation skills
• Proven computer skills including Word, Excel, PowerPoint and Ms project
• Fluent in Arabic and English. French (basic)