Project Coordinator (Immediate Opening)

Role and Responsibilities

• Coordinate project management activities, resources, equipment and information
• Coordinate the implementation and monitoring of all activities, at field level, as laid out in the plan of action
• Manage the effective and proper use of assets, financial resources and facilities according to standard procedures in order to comply with auditing requirements
• Supervise beneficiary’s identification and selection processes
• Coordinate field assessments (logistic organization, identification of needs, monitoring)
• Supervise the registration of target beneficiaries to ensure data is collected and is recorded within the programming to be implemented
• Coordinate field arrangements for planned visits to project locations
• Prepare all documents and forms necessary for the implementation of the projects
• Coordinate activities with local authorities, local public authorities, community members, other implementing actors and partners at the local level
• Maintain coordination and appropriate information sharing and communication lines with partners and stakeholders at field level to avoid duplication and maximize synergies
• Regularly monitor project activities and provide timely inputs and feedback to the project coordinator
• Break projects into doable actions and set timeframes
• Assign tasks to internal teams and assist with schedule management
• Follow up with FTL team the complains from the beneficiaries and communities and keep a record of them
• Organize and facilitate trainings for the beneficiaries when needed according to work plan
• Compile and submit regular project updates
• Organize events related to the project
• Oversee project procurement management
• Monitor project progress and handle any issues that arise
• Identify needs for trainings
• Organize trainings with consultants
• Follow up the feedback mechanism for trainings
• Create and maintain comprehensive project documentation, plans and reports
• Coordinate with the field coordinator/team leader to make sure field teams are properly conducting the activities
• Coordinate with the field coordinator/team leader to make sure field teams are submitting the correct supporting documents
• Coordinate with the communication team

Other Tasks

• Assist in identifying or developing new products to be marketed in the Fairtrade channels
• Represent FTL in project coordination meetings
• Represent FTL in regional/national sector meetings whenever direct supervisor requests
• Meet regularly with other project coordinator to exchange information.
• Provide timely reports to the direct supervisor.
• Perform any other task requested by the direct supervisor.
• Project Coordinator are expected to spend 40% of their time on the field and 60% in office.
• Assist in identifying or developing new partnership for FTL
• Assist the grants team to develop project proposals

Qualifications and Education Requirements

• Minimum of 4 years of relevant work experience in sustainable agriculture, agroecology, climate change etc…
• Experience in designing & facilitating training programs, participatory programs
• Strong documentation, research and report writing skills
• Willingness to travel to multiple field sites within Lebanon

knowledge, Skills & Personal Attributes

• Good communication and interpersonal skills
• Strong organizational and team working skills
• Good cultural awareness and sensitivity
• Team spirit and flexibility
• Strong communication and organizational skills
• Willingness to commit to the Fair Trade standards
• Languages: Arabic, English and French is a must

achievement indicators

• Delivering expected outputs in a structured and professional manner
• Meeting deadlines in accordance with work plan
• Adherence to the Fair Trade standards, policies and guidelines
• Adapting and coping with change
• Communication respectfully with beneficiaries and other stakeholders

Payment terms

• Invoices must be issued no later than the 25th of each month, and payments will be processed within 15 to 20 business days, provided that all deliverables have been submitted.
• Payments will be made via bank cheques.
• All applicable taxes will be deducted from the Consultant’s fees unless the Consultant is registered with the Ministry of Finance.