Accountant

Duties and Responsibilities:

Accounting:

• Process journal entries to ensure all business transactions are recorded and manage daily accounting tasks.

• Maintain accounts receivable and accounts payable, issue invoices and receipts.

• Update accounts payable and perform reconciliations.

• Issue payable checks.

• Prepare asset, liability and capital account entries by compiling account information.

• Prepare balance sheets, profit and loss statements and other financial reports with the assistance of the external audit consultant and according to legal and company accounting and financial guidelines.

• Analyze trends, costs, revenues, financial commitments and obligations incurred to predict future revenues and expenses.

• Report organization’s finances to management and offers suggestions about resource utilization.

• Communicate with manager and or director on work status and client issues that arise.

Procurement:

• Understand company needs based on stock, inventory, projects and plans as well as the understanding of general market trends according to the needs of Fondation Diane.

• Complete and maintain purchase orders for goods and services and supplies.

• Receive purchase requests and ask for quotations from vendors following the purchasing procedure

• Issue purchase orders and ask for management’s approval.

• Assist in inventory and stock management: update inventory and make sure that supply material is in stock (stationary, cleaning material, promotional, and other supply material).

• Follow-up with service providers (maintenance reports and contracts, etc.) and coordinate with the concerned manager /entity within Fondation Diane.

• Oversee vendor activities and maintain purchase records.

Administrative:

• Handling incoming calls and queries.

• Handling “Fondation Diane” ’s email account: info@fondation-diane.org.

• Handling all banking operations (withdrawals, transfers, etc)

• Elaborating, updating and keeping records of job descriptions, organizational charts, start-ups log and procedures.

• Archiving, filling various documents and maintaining databases.

• Creating email addresses on for newly recruited staff.

Core competencies, Minimum qualifications & Education:

• Thorough knowledge of basic accounting procedures and principles.

• Experience with creating financial statements.

• Experience with general ledges functions and the month-end/year end close process.

• Basic knowledge of inventory logs and inventory management.

• Excellent organizing abilities.

• Accounting software user and administration skills.

• Accuracy and attention to detail.

• Aptitude for numbers and quantitative skills.

• Good communication skills for dealing with customers and suppliers. Qualifications:

• Intermediate understanding of accounting and procurement and reporting standards, gaining experience in researching as it relates to accounting issues. Education: Bachelor degree in appropriate field of study or equivalent work experience.

Working Conditions:

• Ability to work under pressure.

• Ability to cooperate with other entities within FD.