Procurement & Logistic Specialist

Application Submissions Guideline: 

Interested candidates should send their CV, the details of two people who will serve as professional references, a short self-presentation letter in English language explaining how the candidate’s qualifications and previous experiences are in line with this job description.

Applications must be sent no later than 12-06-2026, to: m.quattrocchi@jp2.foundation

s.dagher@jp2.foundation

Please specify in the reference: “Procurement & Logistic specialist_name_surname”

Contact Person Name: 

Marta Quattrocchi

Contact Person Position: 

Finance manager

Contact Person Email: m.quattrocchi@jp2.foundation

Description: 

Fondazione Giovanni Paolo II is looking to hire a Procurement & Logistics Specialist in the framework of the project ‘Economic Recovery in Conflict-Affected Areas- CLB1218” funded by the Agence Française de Développement (AFD), aims to support an inclusive, sustainable, and climate-resilient recovery in conflict-affected areas. Implemented by a consortium led by WeWorld, together with LRI, FJPII, IECD, and The Nawaya Network. John Paul II Foundation will focus on the pillar of Rehabilitating agricultural land, water infrastructure, and ecosystems, and promoting climate-smart, market-oriented agriculture.

The position required strong knowledge of procurement procedures including national and international tendering. Other tasks requested are related to ensure the effective functioning of the logistics aspects including: Vehicles, Offices/Guesthouse and Asset Management.

Duty Station Beirut office, Geymaizeh

MAIN RESPONSIBILITIES

• Responsible for effective and streamlined Supply Chain Management across JPII mission 
• Ensures strict application and respect of JPII and donors procurement procedures and guidelines 
• Responsible to implement procurement procedures including competitive bidding, local & international tendering as well as lower-level procurement
• Ensure implementation and update of a comprehensive procurement plan (PP), liaison with project staff, finance department and HQ procurement unit on approval and updates of the PP
• Writing of Supply, Service, Works and Framework Contracts 
• Responsible for extensive Contract management and follow up including execution of complex supply, works and service contracts
• Coordinate with finance to ensure terms and schedules are respected for supplier payments  
• Support in achieving custom clearance and importing regulations for International Cargo / Freight 
• Develop comprehensive procurement documentation including tender documents and manage supplier selection process
• Establish a procurement follow up report to ensure timely processing of procurement orders
• Monitors and updates the procurement follow up tool for all bases to ensure procurement timelines are well respected.  
• Work with all JPII staff to ensure smooth understanding adoption of procurement procedures 
• Ensure compliance to procurement procedures across JPII mission and mitigate instances of fraud, collusion, and conflict of interest
• Ensure procurement documents and files are archived and organized according to JPII procedures to ensure effective organization and compliance for audits and reviews 
• Work with CMU Procurement Unit and Country Coordination to prepare procurement documentation for report, internal and external audits  in accordance to donor needs 
• Prepare other reports for project needs as requested 

Vehicles Management 

• Supports Beirut Office Coordinator in the optimization of the JPII fleet
• Monitor the delivering of monthly Fuel and Fleet Reports to the administrative unit
• Conduct spot checks of log books and report any misuse or damages to the Program Coordinator

 Asset/ Equipment Management

• Ensure the implementation of a streamlined asset/ equipment management system
• Ensure all assets/ equipment are correctly coded, logged and followed up in an asset database (update the inventory list)
• Ensure all assets are distributed and returned with signed handover sheets by use
• Distribute Sim for new staff and recharges

Offices and Guesthouse Management

• Support the Field Office Coordinators to ensure the JPII offices and Guest Houses are well managed to ensure staff safety and comfort. 
• Support the Field Office Coordinators to ensure the offices has necessary supplies and equipment and all items are well maintained.
• Ensure the regular management of the collection and payment of bills and other costs relating to Beirut office

 Coordination 

• Visits the field upon request and holds regular meetings with program teams to ensure streamlined logistic function 
• Work with the program team to ensure proper implementation of procurement, fleet, guesthouse and asset management
• Conduct inductions for staff on the entire Supply Chain Function
• Collate & review reports from all bases and submit them to Manager and CMU procurement unit as needed 

REQUIRED QUALIFICATIONS

• Degrees/qualifications in Supply Chain Management, Business Administration, Finance or Economics
• 3-5 years of experience in procurement & Logistic department, with a special focus on restricted and open tender procedures, work contracts, service and supply contracts
• Language of work: Arabic and English
• Excellent communication (oral and writing) skills in Arabic and English
• Excellent team spirit, high ethical standards and coordination skills
• Dedicated and able to resist stress
• Highly organized and able to manage several tasks in parallel
• Initiative spirit mandatory and high level of communication
• Diplomacy and humility are key soft skills for this position

Desiderable

• Previous experience in NGO, previous experience with association as well
• Good knowledge of the social and economic Lebanese context and the Lebanese market
• Availability of personal vehicle

SELECTION CRITERIA

CVs will be pre-selected according to their coherence with the required below criteria:

1. Administrative compliance

• Documentation complete (CV, cover letter)
• Language of application as required
• Respect of deadlines

1. Technical criteria

• Degrees, and qualifications
• Years of experience related to the job
• Experience related to standard procurement procedures and logistic aspects
• Experience in dealing with suppliers
• knowledge of the main donor procedures in the subject of procurment
• Working knowledge of English and Arabic

Selected candidates will be called for interviews that will take place in preferably in presence at JPII Foundation HQ office, in Rue Gouraud, 191 Gemmayzeh, Beirut.

We thank all those who will send their application, but we inform that only candidates pre-selected for an interview will be contacted.