Desk Office Assistant

Name:   Job Title: Desk office assistant Division/Department: FAO Lebanon Programme/Project Number:   Location: Beirut/ Lebanon Expected Start Date of Assignment:  ASAP Duration: 11 months Reports to: Name: Maurice Saade Title: FAO Representative in Lebanon   General Description of task(s)andobjectives to be achieved   Under the overall supervision of the FAO Representative and the direct supervision of the Assistant FAOR (Programme), and in close collaboration with the FAO Office Units/Teams in Lebanon, the consultant shall:   Provide support to the Assistant FAOR (Programme) and the Programme assistants in all secretarial aspects at the Representation. Contribute to the implementation of the FAO’s programme activities in the country as requested. Draft routine correspondence in relation with the activities of FAO’s programme and projects in the country. Select and make pertinent abstract and undertake searches for information on web sites, in library, in archives, etc. Prepare briefing material for the Programme Unit. Assist in the organization of workshops and field trips including all the arrangements and preparation as necessary. Assist in the preparation of the missions/workshops including all the arrangements and preparation as necessary Support, when requested, the Programme Unit staff in taking minutes during meeting, workshop and prepare the subsequent reports Type correspondence, documents and reports. Keep lists of names, addresses and telephone numbers of ministries, government officials and other important stakeholders. Operate office equipment. Photocopy documents, print materials, etc. Assist the FAO Lebanon team in the preparation of different reports requested, including the annual report Edit the English and French languages of materials/publications produced by the FAO Lebanon team (Arabic is a plus) as needed. Perform other related duties, as requested. keyperformance indicators Expected Outputs: Correspondence timely prepared and communicated. Missions, Meetings and Workshops well organized and reports finalised. Assistance provided for the preparation and finalization of FAO’s reports and material.           Required Completion Date: Minimum Requierements Completion of secondary education. Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Exchange) etc. Excellent English and French written skill Minimum typing speed of 40 WPM (Words Per Minute) 3 years working experience in similar job and within a development or humanitarian agency is a plus.