Operations Officer

VACANCY NUMBER: FVAC16.022 Job Title Operations Officer Division/Department FAO Representative in Lebanon Programme/Project Number GCP /LEB/027/SCF “Smart Adaptation of Forest Landscapes in Mountain Areas (SALMA)” Location Beirut – Lebanon, with extensive travel to the project sites Expected Start Date of Assignment 01 January 2017 Duration: 5 years Reports to                         Mr. Abdel Hamied Hamid Name:                                       Dr. Maurice Saadé Title: Senior Regional Forestry Officer/RNE   FAO Representative in Lebanon   General Description of task(s)andobjectives to be achieved   Under the general supervision of the FAO Representative in Lebanon (Budget Holder) and the Project Coordinator, and in close collaboration with the project executing partners, the Finance and Operations Assistant will take the operational responsibility for timely delivery of the project outcomes and outputs. In particular, he/she will perform the following main tasks:   a)            Ensure smooth and timely implementation of project activities in support of the results-based work plan, through operational and administrative procedures according to FAO rules and standards; b)            Coordinate the project operational arrangements through contractual agreements with key project partners; c)             Arrange the operations needed for signing and executing Letters of Agreement (LoA) and Government Cooperation Programme (GCP) agreement with relevant project partners; d)            Maintain inter-departmental linkages with FAO units for donor liaison, Finance, Human Resources, and other units as required; e)             Day-to-day manage the project budget, including the monitoring of cash availability, budget preparation and budget revisions to be reviewed by the Project Coordinator; f)             Ensure the accurate recording of all data relevant for operational, financial and results-based monitoring; g)             Ensure that relevant reports on expenditures, forecasts, progress against work plans, project closure, are prepared and submitted in accordance with FAO and GEF defined procedures and reporting formats, schedules and communications channels, as required; h)            Execute accurate and timely actions on all operational requirements for personnel-related matters, equipment and material procurement, and field disbursements; i)              Participate and represent the project in collaborative meetings with project partners and the Project Steering Committee, as required; j)             Initiate travel authorizations for staff and non-staff, prepare travel expense claims and secondment reports using the Organization’s computerized travel system; k)            Assist in the preparation of meetings, workshop and seminars, book meeting rooms and assure that all necessary arrangements are made; l)              Be responsible for results achieved within her/his area of work and ensure issues affecting project delivery and success are brought to the attention of higher level authorities through the BH in a timely manner, m)           In consultation with the FAO Evaluation Office, and the FAO-GEF Coordination Unit, support the organization of the mid-term and final evaluations, and provide inputs regarding project budgetary matters.     key performance indicators Expected Outputs: -       Inception workshop -       Quarterly progress reports and annual reports including updated work plan for the following reporting period -        Final project report after the final wrap-up workshop.   Required Completion Date: 31 December 2021 Required Competencies Academic Qualifications The consultant must have: 1.             University Degree in Business Administration, or related fields. 2.             Five years of experience in project operation and management related to natural resources management, including field experience in developing countries. 3.             Knowledge of FAO’s project management systems. Technical Competencies and Experience Requirements Working proficiency in English and French or Arabic