Senior Finance Manager

1. Objectives and scope of work

Plan and oversee the financial management of the projects assigned to the employee, Implement effective and accurate financial accounts. Plan and oversee project budgets and monitor the budget spending

2. Tasks and Responsibilities
   • Implement financial procedures according to the guidelines
   • Arrange cash and transfer payments for project expenses       
   • Monitor and maintain fund transfers and reserves
   • Plan the cash flow between banks and the petty cash to allow smooth operations of the project and be responsible for the availability of money for all known and anticipated expenditures
   • Plan and monitor of all upcoming payments
3. Accounting
   • Bookkeeping and data entry of all payments, advances and receipts of the respective projects to the accounting system (BC-17) in a timely manner
   • Prepare and reconcile bank/cash statements on a monthly basis
   • Monitor and ensure the accuracy of all recordings on a regular basis
   • Upload the accounting documents to the digital archive in a timely manner
   • Prepare and submit monthly financial statements, reports and journals
   • Provide timely and accurate financial information to the Head of Office        

• • Verify and examine project partners' financial reports and documents on project activities in order to maintain compliance with all regulatory and reporting requirements
  • Verify and examine project staff reimbursement claims in order to maintain compliance with all regulatory and reporting requirements
  • Monitor the economic use of funds and securing of given guidelines regarding price comparisons
  • Assist, communicate and coordinate regularly with program managers, as well as with project partners regarding financial matters, documentation and regulations
  • Translate financial documents, bills and receipts
  • Complete vouchers with all supporting documents (e.g. participants list, program, short report)
  • Produce file notes to clarify transactions that may be unclear
  • Assist, communicate and coordinate with the Regional Finance Coordinator with regard to financial matters in order to ensure proper accounting implementation
  • Clarify auditors' questions in audit reports
  • Budget Planning
  • Prepare the annual budget plan according to HQs requirement
  • Regularly update the budget plans throughout the year
  • Assist, communicate and coordinate with program managers and program officers with regard to budget planning and project activities
  • Prepare, monitor and update activity budget planning and consumption
  • Prepare monthly requests for operating funds
  • Monitor and maintain the advance payment system

3. Project Administration

• • Establish and maintain inventory control procedures
  • Establish and maintain project financial files
  • Manage the filing, storage and security of project documents and inventories
  • Calculate employee salaries, income tax and deductions
  • Correspond with banks, HQs, and other FNF Offices on financial and other project related matters