Human Resources and Office Manager

The Human Resources and Office Manager is a dual-role involving full spectrum Human Resources and Office Management responsibilities of Ruwad alHoukouk (FR) association. This role is responsible for performing HR-related duties on a professional level in the following HR functional areas: benefits administration, employee relations, performance management, on boarding, policy implementation, recruitment /employment and employment law compliance. The Office Manager component of this position is responsible for overall front office activities, managing IT, and management of the building.

The ideal candidate will be a self-starter, who is just as comfortable working autonomously as with a team. This candidate should be corporate culture-focused, bringing enthusiasm to the office and offering up new ideas and programs.

Main Responsibilities:

The candidate will be expected to perform the responsibilities such as:

HR related:

• Ensure compliance with FRH Policies and Procedures and maintain Association’s compliance with national regulations concerning employment.
• Administer various human resource plans and procedures for all personnel; assists in the development and implementation of employee handbook and personnel policies and procedures, in conjunction with senior management.
• Conduct recruitment efforts; new-employee orientations; and monitor career-pathing program.
• Prepare Job Descriptions, terms of reference in coordination with Managers.
• Draft offer letters, contracts for new-employee and consultants and manage extension periods.
• Handle employee relations counselling, outplacement counselling and exit interview.
• Reinforce staff in the implementation of relevant policies and procedures, and provide capacity building training.
• Provide, Suggest and Follow up on training activities including mandatory trainings, and Induction presentations for new – employee.
• Maintain Personnel files and keep all HR records organized and confidential.
• Report to management on monthly basis payroll and all staff activities.
• Provide support to managers on performance management and update / develop the system when deemed necessary.

Office Management related:

• Supervise and Coordinate the management of the center (day-to-day operations), which includes but not limited to managing repairs, tenant issues, security issues, maintenance, and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities etc.
• Supervise and Coordinate overall administrative and office activities (meetings, events…).
• Participates as needed in special department projects.

Qualifications and Experience required:

• Bachelor degree in Human Resources, Business Administration or any other related field.
• At least 5 years of working experience in Human Resources or Management function within related matters to Recruitment and Personnel Management.
• Solid understanding of National employment regulations
• Good knowledge of human rights and relevant international standards.
• Skilled in Microsoft Office (MS Word, MS Excel, PowerPoint..).
• Excellent written and spoken Arabic and English;
• Excellent communication and interpersonal skills
• Strong Leadership and management Abilities.

Report to: 

The Human Resources & Office Manager report monthly to the Director.