Human Resources Officer (Replacement)

-Administrative Management & Follow-Up:

• Organize the necessary personnel and contractual documents for all FPS staff;
• Ensure that all HR related documentation and files –concerning the project personnel: Consultants, and interns are complete and updated by managing the physical and electronic archival of documents as per the archiving and filing process;
• Prepare administrative equipment of staff in coordination with the Logistics, Fleet & Security Manager (access cards, business cards, insurance cards, etc.)
• Forward and follow up requests and complaints to insurance company on a regular basis;
• Update daily the HR files for audit and verification visits;
• Follow up with the new joiners on list of documents & set up employee files.
• Handle the attendance of the staff through following up on the time sheets and updating the leave balance and ensure there is adequate coverage during periods of absence.
• Provide necessary HR data and reports to the Director of Operations and Head of Mission.

-HR Management for all FPS Staff:

• Maintain confidentiality of all HR documentation & files;
• Ensure the implementation and respect of HR policies and procedures;
• Ensure the implementation of disciplinary measures (preparation of explanation letters, minutes of meetings, warnings, etc.)
• Provide HR briefings to FPS staff when needed;
• Prepare consultancy contracts and amendments inline with management and legal.
• Ensure each consultant is aware of contract terms & conditions;
• Review & send the local staff contracts and amendments to the HQ for approval and validation;
• Keep track of all staff leaves and ensure coverage during periods of absence in coordination with adequate parties;
• Follow up on the evaluation/appraisals deadlines for national staff and inform their managers accordingly;
• Ensure the respect of termination procedures and prepare all necessary documents (exit interview & related forms);
• Update the coordination and key staff organizational charts;
• Follow up on expatriates’ contracts/amendments dates, validation of their leave requests’ and update concerned parties accordingly.
• Address challenges encountered by field and office personnel.
• Conduct regular meetings with management to go through Human Resources related issues: project progress, identify key challenges, and address other issues.
• Conduct weekly meetings with the Project coordinator and management to identify and deal with key challenges and address other needs.

-Recruitment:

• Ensure that the recruitment policy is being implemented and respected;
• Implement and advocate for the National Mental Health Programme MHPSS recruitment criteria in all aspects of program work.
• Maintain and ensure the completion of all recruitment documents in HR files;
• File and archive the resumes received in the appropriate location;
• Be the focal point for the communication with candidates throughout the whole process;
• Schedule technical tests and first & second interviews;
• Coordinate and organize panel interviews when needed;
• Prepare the integration & on-boarding of any new employee/consultant, and make sure the managers are implementing the induction plan;
• Follow-up and send regret letters to all candidates as soon as a candidate is selected.

-Capacity Building:

• Work closely with Project Coordinator and management to: ensure support, capacity building, well being, and training development for clinical staff.
• Ensure that all FPSC staff receives appropriate and adequate MHPSS orientation including psychological first aid, crisis management, and mhGAP.
• Archive training certificates in HR files as per the archiving process if applicable;
• Forward to line manager the identified skills to be improved that were reported in performance appraisals;
• Update the concerned parties according to trainings received.
• Build the staff capacity to better implement programs.

-Payroll:

Prepare payroll at the end of each month in close coordination with the Finance Officer;

Behaviour:

• To behave with self-restraint at all times and respect the dignity of PwD & other beneficiaries.
• To believe in concepts of equity, human rights, neutrality and impartiality.
• Demonstrate motivation at work.
• Demonstrate willingness to improve own knowledge and skills by participating in any capacity building activities.
• Adapt to special situations or demands from supervisor.

Requested Competence/Skills/Profile:

• BS in Business Management, Human Resources or Work Psychology; Master’s degree in Human Resources is a major plus.
• Minimum 2 years of experience in a related field.
• Experience working within the fields of disability and/or health is highly valued.
• Previous relevant experience within an NGO/INGO is highly valued.
• Arabic and English languages are mandatory.
• Proficiency in all MS Office is highly valued.
• Good coordination and communication skills are key.

• Excellence in organizing, planning and prioritizing tasks.
• Ability to communicate any technical or non-technical topic with clarity and to share any important project information with the team.