Reporting Officer

General Responsibility

• Ensure that data on programme beneficiaries, processes, progress and performance are effectively collected, entered, analyzed and documented, in a way to inform timely decision making and the adoption of sound corrective measures;
• Lead the preparation of consolidated progress reports, based on reliable data collected in the field, for timely submission, after verification from the hierarchy, to RET International (RET) Headquarters and donors.

Specific Responsibilities

In consultation with the Programme Manager:

• Develop the programme M&E Plan, and revise it and check it periodically against project Key Performance Indicators’ level of achievement, as required;
• Develop and/or adapt existing assessment tools to timely measure project-s’ performance indicators, analysis plans and data entry spreadsheets;
• Provide training to relevant staff members on the use of RET global M&E system, as well as additional M&E training based on project/field needs;
• Undertake regular visits to the field to monitor progress against project-s’ KPIs, using the M&E plan and the concerned project’s Work Plan;
• Support implementation of M&E tasks and identify where adaptations might be needed to reach projects’ objectives and particularly its set of KPIs.;
• Oversee the quality of M&E process in all projects;
  • review M&E forms uploaded to Dropbox, checking for accuracy and completion and share it monthly with HQ (the TARM);
  • Examine data collected at field level for inconsistencies and follow-up; upload key means of verification used to document the appropriate implementation of the project (attendance lists signed, weekly centre/club/school activity reports approved by the hierarchy, etc. to Dropbox and share it with HQ (the TARM); 
• Identify and inform the hierarchy on strengths, weaknesses, opportunities and threats related to Quality Assurance, project development, implementation and reporting;
• Review monthly consolidated project report submitted by Project Coordinators against M&E forms and project KPIs;
• Ensure archives are up-to-date;
• Inform the hierarchy of any inconsistencies between monthly report and M&E forms;
• Participate in monthly calls between the Programme Manager and the TARM;
• Perform other Monitoring and Evaluation duties as requested by the hierarchy.
• Provide technical advice for the elaboration, finalisation and submission of funding proposals encouraging the use of RET’s Key Performance Indicators as per the document developed to that end (available in the Programme Development & Knowledge Management Toolbox);

Secondary Responsibilities

• Contribute to the preparation of the SitRep reports for HQ (SitRep are the responsibility of the Project Coordinator);
• Participate in the elaboration of articles and relevant documents aiming to disseminate RET’s achievements, lessons learnt and/or models of interventions

In addition, like all RET Staff, to:

• Comply with internal policies, ensuring that activities and their performance comply with what is established in RET's Code of Conduct and other Manuals;
• Work as a team to achieve RET’s goals;
• Manage in a transparent way RET’s resources, fulfilling effectively and efficiently the tasks entrusted;
• Propose, constructively, alternative solutions to problems that arise in the work area.

Qualifications:

• Undergraduate degree in Statistics, Education, Social sciences,or related field
• At least 2 years of proven experience with planning, design and implementation of M&E systems; M&E methods and tools, and data analysis
• High-level of computer literacy
• Technical report writing skills 
• Fluency in written and spoken Arabic and English 
• Strong personal, interpersonal and communication skills
• Good strategic and analytical thinking
• Flexibility in responding to urgent needs and tasks
• Willingness to undertake regular field visits
• Experience working for an international NGO is an asset