Administrative Assistant

The Global Health Institute (GHI) at the American University of Beirut is looking for an Administrative Assistant with excellent communication skills and a positive attitude. Candidates should be able to assist the management by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations, travel arrangements or any other administrative tasks including:

• Provide general support to visitors
• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Develop and maintain a computer and manual filing system
• Maintain office supplies by checking inventory and order items
• Book travel arrangements
• Be the focal point for staff daily inquiries
• Carry out administrative duties such as typing, copying, binding, scanning etc.
• Book conference calls, rooms, taxis, couriers, hotels etc.
• Reply to email, telephone, or face to face enquiries
• Handle sensitive information in a confidential manner
• Assist in any administrative task when needed

Required Knowledge, Skills, and Qualifications

• Bachelor’s degree in any field
• Excellent computer skills
• Excellent time management skills and ability to multi-task and prioritize work
• Strong communicational skills
• Attention to details