EVENT PLANNER

Scope of Work:

The Event Planner will be responsible for end-to-end delivery and management of the Farmers Market event, including but not limited to:

1.Mantling and Dismantling of Exhibition Structure:

• Prepare, transport (inbound /outbound), and install the market’s physical structure (tents, stands, and booths) at the venue.
• Dismantle and return all structures to Green Hand’s warehouse after the event.

2.   Sound System:

• Provide, set up, and operate a complete audio system suitable for announcements, background music, and stage activities.

3. Security Services:

• Provide professional security to oversee the event’s safety, control crowds, and safeguard equipment.

4. Stage Installation:

• Provide and set up a stage for ceremonies and speeches.

5. Printed Materials:

• Handle the production, and delivery of all printed materials, including:
  • Banners
  • Signage

6. Boosting, Advertising, Invitations, and Announcements:

• Develop and implement a promotion plan to maximize visibility and attendance, including:
  • Boosted social media campaigns
  • Distribution of invitations to stakeholders, participants, and media
  • Public announcements through appropriate channels

7. Table, Table Covers, and Partitions:

• Provide and arrange tables, table covers, and booth partitions to facilitate proper display of products by vendors, including the transportation (inbound /outbound)

The event is expected to take place mid of September , with setup and dismantling to be completed immediately before and after the event.