Procurement Officer

Key Responsibilities:

1. Supplier and Contractor Management:
   • Identify and select suitable suppliers and contractors to ensure alignment with the organization's procurement standards, focusing on sustainability, ethical purchasing, and cost efficiency.
   • Maintain strong relationships with suppliers and regularly renegotiate terms to secure favorable pricing and service levels.
2. Procurement Planning and Execution:
   • Collaborate with internal departments to assess procurement needs, quality standards, and delivery timelines.
   • Prepare and issue purchase orders, ensuring accuracy and alignment with organizational requirements.
   • Keep track of order status and monitor delivery timelines to ensure timely receipt of goods and services.
3. Receiving and Distribution:
   • Receive and inspect deliveries to confirm compliance with order specifications.
   • Organize and distribute goods efficiently to the relevant departments.
4. Market Monitoring and Product Evaluation:
   • Monitor product availability and market trends to identify potential procurement opportunities.
   • Recommend product updates and adjustments based on evolving organizational needs.
5. Database Management:
   • Develop and maintain a comprehensive supplier database, ensuring it is regularly updated with accurate information.
6. Reporting:
   • Prepare and submit detailed reports on procurement activities, including cost analysis, supplier performance, and order status.
   • Provide regular updates to management on procurement performance and challenges.

Qualifications and Skills:

• Education:
  • Bachelor’s degree in supply chain management, Logistics, Business Administration, or a related field.
• Technical Skills:
  • Proficiency in Microsoft Word, Excel, and PowerPoint.
• Personal Attributes:
  • High level of integrity and the ability to manage confidential information with discretion.
  • Strong organizational skills and the ability to manage multiple tasks under tight deadlines.
  • Adaptability and problem-solving skills to adjust to changing circumstances.
  • Excellent interpersonal and communication skills to collaborate effectively with team members and suppliers