Logistics And Coordination Officer

About Heartland Alliance: Heartland Alliance (HA) advances the human rights and responds to the human needs of endangered populations—particularly the poor, the isolated, and the displaced—through the provision of comprehensive and respectful services and the promotion of permanent solutions leading to a more just global society. In Lebanon, HA provides holistic services focusing on psychosocial support, violence prevention, livelihoods strengthening and social cohesion to diverse vulnerable populations affected by the Syrian refugee crisis, including women and girls, Lesbian, Gay, Bisexual, Transgender and Intersex (LGBTI) individuals, and survivors of Sexual and Gender Based Violence (SGBV), torture and trauma.   Summary: The Logistics and Administration Officer is responsible for overall administration and logistics support for in-country operations. S/he will undertake a wide range of administrative and logistical support functions including personnel management, contracting, procurement, asset/property management, vehicle pool management, travel management, employee/welfare scheme and maintenance management.   Essential Duties and Responsibilities:   Develop logistics for trainings and other programmatic activities Coordinate procurement; maintain records of purchase orders and goods procured; ensure timely hand-over of procured items to relevant staff; ensure compliance with financial rules in the procurement of goods and services Assist DFA and Accountant to administer day-to-day administrative activities and planning of program and budget and ensure timesheets are in order; monitor HA financial obligations such as payment of taxes Ensure compliance with the personnel recruitment policy; monitor staff attendance, personnel files, leave records Supervise the petty cash of all the Centers and ensure that they are kept in accordance with HA Financial Guidelines Keep updated records of administrative activities and institutional documents Ensure timely submission of project proposals, budgets, annual plans and progress and financial reports Supervise and monitor the performance of the Drivers, Cleaners and other helpers at the HA office and centers throughout the country; coordinate with staff at the different locations   Supervisory Responsibilities: The Logistics and Administration Officer will be responsible for overall support for administration and logistics reporting to the DFA. S/he will develop systems to ensure effective operations through the provision of timely, reliable, cost effective and highly efficient administrative and logistical services and support to all divisions and programs. These services shall include office accommodation, transport, communication, furniture and equipment, office and field supplies.   Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   Education and/or Experience: Bachelor’s degree in Business Administration or in a relevant business field. Experience in logistics, purchasing and supplies management with sound understanding of NGO Operations. Language Skills:  Must have written and spoken fluency in English and Arabic or French. Communication Skills: Listens and gets clarification, responds well to questions and feedback, participates in meetings, effectively communicate utilizing a variety of technologies such as phone, writes clearly and informatively. Computer Skills:  Proficiency in Microsoft Office, Internet Explorer, Outlook/Exchange; Windows operating systems; and other software routinely used by Heartland Alliance. Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.