Lebanon Humanitarian & Development NGOs Forum (LHDF) Coordinator

KEY RESPONSIBILITIES

• Manage and provide strategic and technical expertise on coordination and operational initiatives agreed on by Forum members;
• Support the Steering Committee in representing the Forum in different fora and meetings in Lebanon and abroad;
• Facilitate and ensure consistent Forum engagement such as the Lebanon Response Plan (LRP), Humanitarian Country Team (HCT), and Inter-Sector;
• Lead the Forum Secretariat, including management of activities, staff, administration, grand management and finances.

coordination

• Ensure members are kept up-to-date on developments and consolidate member feedback to the UN, donors and government on issues related to the response strategy, management, coordination, and leadership.
• Attend relevant sector working groups, inter-agency, and other coordination meetings.
• Facilitate enhanced NGO engagement in coordination mechanisms through advocacy for NGO leadership positions, orientations for NGO staff, and other support as needed.
• Sustain the partnership between LHDF and LHIF and ensure regular coordination meetings between the two fora’s Steering Committees and the two fora’s plenary

ADVOCACY

• Support the Advocacy Officer in developing and formulating common positioning, messaging and strategies on key humanitarian, development and operational issues.
• Spearhead and manage joint advocacy and operational initiatives, as agreed by members with the Advocacy Officer.
• Follow and undertake analysis on issues relevant to the Forum Strategic Directions; synthesize and provide briefings on key concerns for Forum members.
• Support Forum members in identifying recommendations for moving forward.
• Organize any ad-hoc meetings or events with policy makers and relevant stakeholders in consultation with the Forum SC to advance humanitarian and development issues raised by the Forum.

representation

• Support the Forum Steering Committee in jointly representing Forum in meetings with donor governments, the Government of Lebanon, the United Nations, international NGOs, and other external stakeholders, to convey views of the Forum members.
• Develop and maintain working contacts with relevant external stakeholders (e.g. Resident Coordinator / Humanitarian Coordinator, UN agencies, donors, diplomats, line ministries, Red Cross, international, national and local NGOs, etc.)
• Coordinate and attend Forum meetings with external stakeholders; consolidate key issues and talking points from Forum members in advance of meetings; record and disseminate notes to all Forum members following meetings.
• Facilitate and ensure consistent Forum representation in response leadership and planning mechanisms, such as the LCRP Steering Committee and HCT.
• Represent Forum in the Inter-Sector Working Group, and other coordination and planning mechanisms as delegated.
• Act as liaison and represent Forum with the Syria INGO Regional Forum (SIRF), ICVA, InterAction, and other local, regional and global NGO fora.

SECRETARIAT

• Monitor and propose specific revisions as necessary to Forum Governance Framework and Host Agency Agreement, for approval of the Forum Steering Committee, Host Agency, and/or Plenary.
• Oversee the Forum Steering Committee election processes.
• Undertake annual Forum Strategic Planning, oversee implementation of and report on the agreed Strategic Directions.
• Manage Forum membership and observer processes and fee collection.

In close coordination with the Forum Host Agency:

• Manage Forum Secretariat staff and consultants.
• Manage Forum Secretariat budget and expenditures.
• Develop proposals, extensions and modifications to ensure ongoing funding for the Forum Secretariat and Forum initiatives.
• Timely reporting on Forum funding and proposals.

Directly or via management of Secretariat staff:

• Organise and facilitate Forum Plenary Meetings, Forum Steering Committee Meetings, and the meetings of agreed Forum sub-groups.
• Record and disseminate minutes of internal and external meetings to the Forum members
• Maintain an up-to-date Contact List of all Forum member and observer representatives, alternates, and issue focal points
• Facilitate improved information sharing and exchange by ensuring that relevant reports, announcements, developments, etc. are circulated to all Forum members
• Pro-actively reach out to non-member NGOs who meet Forum membership  criteria
• Plan and coordinate Forum-sponsored trainings and workshops
• Maintain mapping of Forum member and observer sector, donor, beneficiary, and geographic coverage (to be updated quarterly)