Administrative Assistant

  PRESENTATION OF HANDICAP INTERNATIONAL Handicap International is an independent and impartial international aid organization working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights. Handicap International is a not-for-profit organization with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission. For more details on the association: http://www.handicap-international.org Handicap International is composed of 2 operational divisions: Humanitarian Action Division Development Division   MISSION CONTEXT Context of the position: The actual intervention context is characterized by remote management modalities of intervention, through Partners. Bring constant support and guidance to the teams and maintain technical quality in the frame of HI integrated approach is the main challenge to take up. Objectives: Under the management of the Finance Officer, the Finance Assistant will support the implementation and the follow up of administration procedures. According to the position, the Finance Assistant must keep all the data confidential, and share it only with the designated persons. ACCOUNTABILITIES Line manager: Finance Officer Line manager+1: Area Coordinator    MAIN TASKS 1.            ACCOUNTANCY Ensure the quality and the validation of the invoices; Translate to English the invoices and all necessary documents including partners’ accountig; Computerize the expenditures in the accountancy books; Scan and copy of the accounting documents; Organize and compile the partners’ documents and files; Prepare the VAT erport on a monthly basis and submit on a quarterly basis; Check on  a weekly basis the correctness of the data entry 2.            CASH FLOW MANAGEMENT Responsible of the cashbox; Realize all payments in the respect of HI precedures and manage advances with Logistics Department; Limit cash flow shortage by anticipating cash and money change needs; 3.            HUMAN RESSOURCE AND LOGISTIC Responsible of the overall filing of administrative and human resources documents (contracts, attendance, leaves, recruitments, Job descriptions, staff documents, appraisals, HI cards…); Assist in the welcoming of new staff and the preparation of the documents needed to register/cancel new staffs; Support on data entry of all pruchase order documentation 4.            COORDINATION & REPORTING Participate actively to internal meeting and takes minutes upon request; Provide any additional support upon request of Line Manager;   Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager. Computer Skills: Excellent knowledge in Microsoft office, especially Microsoft Excel. Knowledge in Photo editor softwares is a strong asset. Professional & Personal skills: Strong organizational skills Autonomy, ability to deal with priorities and deadlines Extremelly rigorous and precise, attention to details Diplomacy, ability to work within a team Strong interpersonal and intercultural skills Language: English mandatory (oral and written), Arabic and French a strong plus JOB CONDITIONS Remuneration: according to HI salary grid Starting date: ASAP Duration/ Type of contract: based on a timeline project Others: Health insurance