Cashier - Emergency (Upon funds approval)

Handicap International is an equal opportunity employer and particularly welcomes applications from woman and persons with disabilities.

Position’s mission:

Under the hierarchical responsibility of the Finance Manager of Lebanon Mission, and in collaboration with the other departments of the mission and the regional office, the cashier is responsible to manage inflow and out flow of cash in the mission, ensures the quality of the accountancy documents and the archiving. She/ he implements the responsibilities in compliance with HI procedures.

Reports to: Finance Manager Manager

Interacts with: Finance team, HI team, suppliers and service providers.

Missions / Responsibilities:

Responsibility 1: To verify the compliance of accounting documents with HI procedures prior to proceeding with payment.

Activities:

• Receiving and checking the justification documents for the accountancy, including validity and correctness of calculation of the invoices.
• Making sure the financial commitment procedure is respected while checking that the expenses authorizations or the reconciliation visa has been properly signed by the person in charge.
• Validating and stamping the accounting documents for the payment requests or advance requests or sign the receipt for inflows.
• In case of non-conformity, support the requester to adjust the needed documentation.
• Translating the documents when not done initially.
• Submitting the documentation to the mission accountant on daily basis for the entries in the software.

Responsibility 2: To implement internal control roles designated to the position

Activities:

• Ensuring the respect and implementation of HI financial standards in its area of work.
• Being vigilant to identify internal control risk and report to line manager if such case occurs.
• Receive the authorizations for payments from designated budget manager.
• Applying the service advance rules and updating the cash advances.

Responsibility 3: Treasury Management

3.1 To carry out payments by cash and bank on timely basis as required

Activities:

• Processing the payments and reception of cash/transfers during appropriate hours and in the field if needed.
• Preparing the cheques for payments and ensuring they are dully signed by the authorized persons.
• Preparing the payments and ensuring authorization by authorized persons.
• Registers the entries in the logbook for each operation and controlling the coherence between the log book and HI procedures.
• Ensuring there is no cash shortage by anticipating cash withdrawal, informing the line manager to prepare the withdrawal request.
• Performing weekly and monthly cash counts with the finance manager and with other designated persons.
• To provide monthly bank statement on time to the mission accountant for bank reconciliation.

3.2 To archive accounting documents following HI standard

Activities:

• Archiving of hard copies for treasury and accountancy documents on a monthly basis.
• Printing of accounting vouchers for scanning on a monthly basis.
• Scanning the invoices and supporting documents and uploading in scan-it on a monthly basis.

3.3 To implement security procedures for cash management

Activities:

• As soon as possible informing the line manager in case of incident or potential incident in his/her field of expertise.
• Following security instructions in performing her/ his duty.
• Being vigilant to ensuring the security of the cash at all times.

Other:

• Ensure the registration of the entries in the system during the absence of the accountant upon request.
• Preparation, control and import of data into the financial system when needed.
• Contribute to the management of taxes/VAT exemptions upon request.
• Assist his/her line manager in any other tasks that may not be included in this job description.

Confidentiality and transparency are required in all these responsibilities

Note that this job description must remain flexible; the list of tasks set out above is not exhaustive and is subject to changes resulting from the diversity of Handicap international activities to respond to additional tasks or changes as identified by the line manager.

Qualifications:

Education:

• Essential: Bachelor in accounting

Experience:

• Essential: 2 years minimum of experience in as Accountant
• Desirable: Experience with NGOs and emergency setting

Language:

• Essential: English and Arabic mandatory (oral and written)

Cross-sector skills:

• Essential: Office automation and IT tools
• Rigorous and flexible
• Capacity to work under pressure and deadlines
• Have a sense of diplomacy and negotiation
• High sense of confidentiality

PROFESSIONAL STANDARDS:

HI workers must adhere to the values and principles outlined in HI Code of conduct. In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child. Safeguarding, Anti-fraud, bribery, and corruption.

Basic salary ranges for the position is going to be paid according to the experience and to HI salary Grid.

Basic Salary: Starting 1,180 USD

Closing date: 20/10/2024