Database Assistant

GLOBAL OBJECTIVE OF THE POSITION To ensure a quality data encoding and reporting of the disability and vulnerability focal point project for population affected by the Syrian crisis, and especially the most vulnerable ones within the refugees communities.   HIERARCHICAL RELATIONSHIPS Line manager: DFVP Database officer Line manager+1: DFVP Project Manager   RESPONSIBILITIES AND TASKS DESCRIPTION   Under the direct responsibility of the disability and vulnerability focal point (DVFP) Programme Manager, in close collaboration with DVFP team, you will have to :  1.Ensure the global quality of the data entry and reporting : Participate in the field teams’ training about the data collection on the field Enter the data collected by the field team in the database on electronic version:              - Assessment information              - Follow up information              - Distribution information              - Discharge/monitoring information Ensure quality of the data entered:             - Ensure all data entered are correct             - Cross check with paper versions Ensure consolidation of database.   2. Ensure adaptions of the database according to the project’s needs, in close collaboration with DVFP PM: Report any discrepancies to DVFP PM between the database and the documents used by the team on the field Propose improvements to DVFP PM of the database and documents used by the team on the field and ensure the adaption of these documents  as needed   3.  Regularly report to the database officer about your work Daily report on quantity of data entered Daily report of issues encountered Extract data upon DVFP PM request   4. Arrange files: Keep clear files in need to be entered in database Range all files in proper place   5.  Ensure confidentiality of the data management in North : Respect the total confidentiality of the data collected and entered Ensure to never speak about data out of the DVFP project Ensure security of the database and files     6.  Demonstrate an ethic and professional practice: Respect beneficiary confidentiality. Respect and promote HI’s Policies and report to your line manager any non respect of HI’s policies amongst the teams or partners. Address needs and requests in a professional way. Report any incident or act that causes any harm to beneficiary or to others. Always interact with children with the presence of their parents or caregivers Always respect a refusal of treatment.     7. Demonstrate willingness to improve professional competences and abilities to increase care quality: Demonstrate motivation at work. Demonstrate willingness to improve own knowledge and skills by participating actively in any training sessions, capacity building activities… Participate in the different activities that are common to all team members Respect each team member’s positions, work, and specialty Adapt to special situations or demands from supervisor (reporting, etc)   Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.   TIME SCHEDULE   Monday till Friday from 8:30 A.M till 5:30 P.M one hour Lunch Break The working days could change in the future to fulfill 48 Hours/ week according to the Lebanese Law.   Any breach of the above mentioned responsibilities, of the Internal Regulation or of Terms and Conditions of Engagement may be sanctioned by a written warning or immediate dismissal if appropriate.