Database Officer

Outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity.

Handicap International is changing his name and becomes « Humanity & Inclusion ». HI, Humanity & Inclusion is an independent and impartial aid and development organization with no religious or political affiliations operating in situations of poverty and exclusion, conflict and disaster. We work alongside people with disabilities and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.

For further information about the association: www.hi.org

OBJECTIVE OF THE POSITION:

Under the line management of the Emergency Project Manager, the Database Officer is responsible for ensuring the accuracy and protection of all data collected in the project and for qualitative data analysis

Location: Beirut

Responsibilities

Responsibility 1: Ensure the global quality of the data entry and reporting for the whole project

 Activities:

• Enter the data collected by the field team in the database or gather data collected through KoBo
• Ensure quality of the data entered and within the respect of deadlines
• Ensure consolidation of database and its regular cleaning
• Verify consistency of data in the database and in other data collection matrixes (Referrals…)

Responsibility 2: Ensure adaptions of the database according to the project’s needs

Activities:

• Report any discrepancies to the Project Manager between the database and the data collection tools
• Propose improvements of the database and data collection tools to ensure their consistency – in close collaboration with the MEAL Department
• Supervise the good data collection in the appropriate tools and eventually organize dedicated trainings and support the mission staff when required
• Build / adjust the database to the needs and requirements of the project
• Build automated reporting tools when required

Responsibility 3: Data analysis

Activities:

• Provide weekly and monthly internal reports (weekly reports, PM Box…)
• Extract data for external reporting (Activity Info, RAIS, and others) and upload online/submit when requested.
• Participate in the production of intermediary and final report for donors
• Provide any data analysis report under Project Manager request and produce charts
• Provide relevant analysis of the collected data and produce information on project’s outputs, outcomes and impact
• Generate comprehensive data for reporting on key variables (per community, gender, type of vulnerability…)
• Generate comprehensive quantitative data on activities using the different follow up tools
• Routine follow up on the data management and analysis, and regular update and reporting on the progress (challenges, achievements, etc) to your line-manager

Responsibility 4: Ensure proper archiving of the data collection tools

• Arrange all files in proper archiving

Responsibility 5: Ensure confidentiality of the data management

• Respect the total confidentiality of the data collected and entered
• Ensure never to speak about data collected within the project
• Ensure security of the database and files, both in the main office and the Centers
• Build capacity of the Project Team in respecting and enforcing confidentiality rules – in collaboration with the MEAL Department

Responsibility 6: To demonstrate an ethic and professional practice.

• Respect beneficiary confidentiality
• Respect and promote HI’s Policies and report to your line manager any no respect of HI’s policies amongst the teams or partners
• Address needs and requests in a professional way
• Report any incident or act that causes any harm to beneficiary or to others
• Always interact with children with the presence of their parents or caregivers
• Always respect a refusal of treatment

Responsibility 7: Demonstrate willingness to improve professional competences and abilities to increase care quality.

• Demonstrate motivation at work
• Demonstrate willingness to improve own knowledge and skills by participating actively in any training sessions, capacity-building activities…
• Participate in the different activities that are common to all team members
• Respect each team member’s positions, work, and specialty
• Adapt to special situations or demands from supervisor (reporting, etc)

Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.

EDUCATION AND EXPERIENCE:

• IT or computer science degree, Master is an asset
• 1 year of previous professional experience in similar position is necessary
• Experience with INGO, preferably in emergency context is an asset
• Demonstrate good understanding of data collection and data analysis issues
• Demonstrate effective communication, analytical and problem solving skills
• Ability to propose workable solutions and identify their implications (positive and negative) adapted to beneficiaries’ needs
• Strong interpersonal and intercultural skills
• Ability to work in a multicultural environment and in a multidisciplinary teamwork
• Ability to work under high pressure with a great level of personal organization
• Precision, accuracy, patience, rigor
• Proactivity
• Flexibility
• Team spirit
• English and Arabic mandatory (oral and written), French would be an asset
• Good knowledge of Microsoft Office Programs, especially Excel, Word, Power Point, Access and SPSS.

PROFESSIONAL STANDARDS:

HI workers must adhere to the values and principles outlined in HI Code of conduct.  In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.

Handicap International is an equal opportunity employer and particularly welcomes applications from persons with disabilities

Basic salary range for the position : The Database Officer is going to be paid according to the experience and to HI salary Grid.

Basic Salary range between USD 1300 – USD 1800

Closing date: 22/08/2020

Only shortlisted candidates will be contacted.

Application should include CV applications received after the deadline will not be considered.

Interested candidates send their CV to recruitment@lebanon.hi.org  with the subject Database Officer