Distribution Project Officer

Reporting to: Distribution Program Manager MISSION CONTEXT   Following the yearlong crisis in the Syrian Arab Republic, that has caused the displacement of civilians in Turkey, Lebanon and Jordan, Handicap International is implementing projects in Lebanon and Jordan, aiming at mitigating the impact of the crisis on the Syrian refugees and the host communities. In Lebanon as well as in Jordan, Handicap International aims to improve the access to emergency rehabilitation cares for the Syrian refugees at hospital and community level and to improve the coverage of the specific needs of the most vulnerable people affected by the crisis at the community level. In Lebanon, the targeted areas are the northern Bekaa Valley and Tripoli, whereas in Jordan, the targeted area is the northern region closed to the boarder.   In Bekaa, Handicap International aims to improve the coverage of basics and specific needs of the most vulnerable people affected by the crisis at the community level, and by developing a tailored response to improve conditions of life during winter period. In Tripoli, Handicap International aims to provide direct support to syrian injured refugies at hospital and community level. Besides, HI aims to improve the coverage of specific needs for vulnerable persons in the North. Based in Zahle, with daily movements on the field, under the direct responsibility of distribution project manager, you will have to:  Liaison with local and international stakeholders, authorities and conflict affected families       At field and coordination level, after validation of Basic Needs PM, meet on regular basis the different stakeholders (INGO and local associations, religious leaders, authorities and conflict affected families) as per needed -       Participate to maintain a strong network in the area of operation -       In link with the outreach project officer, complete a detailed mapping of the network and the operational contacts -       In link with the outreach project officer, identify the relevant location and system for distribution Distribution system and implementation - Under Basic Needs PM responsibility, ensure a strong and efficient distribution system at internal and external level - Ensure list of distribution are properly filled and dispatched, in link with data officer - Organize the link between logistic department and distribution team for items preparation - Organize the link between logistic department and distribution team for transportation of goods - Prepare the schedule of distribution and the itineraries - Organize, with local actors if needed, the daily distribution - In charge to organize safe and secure distribution - Coordinate with the DVFP project officer(s) and team to ensure a strong zonal approach   Organization of the team work   -       Responsible for the planning of the team on the field : organization of the weekly planning of activities of the team, taking into account the link with outreach team, DVFP teams, and the objectives given by PM -       Transmission of the weekly planning and the associate movement plan every week to the project manager -       Animation and organization of the team meetings Participate in the analysis and reporting of basic needs issues in the refugee population and the humanitarian context   -       In formal and informal meetings, participate to a qualitative analysis of the different kinds of issues related to basic needs, and specific needs in link with DVFP -       Participate to report with the tools and the internal system all issues identified -       Be part of a constructive holistic team work to develop a very qualitative analysis and response for the most vulnerable persons including people with disabilities -       Make proposition to distribution PM on strategy of action to ensure a quality response to the refugees needs   Ensure the work quality of your team and the network of distribution: -       Under distribution PM responsibility, ensure that distribution system is efficient and partial -       Organize and participate to regular field visits -       Ensure distribution are safe and in respect with humanitarian procedures and policies -       Organize training/refreshment when needed   Reporting:   -       Ensure data of distribution are transferred to database officer -       Send weekly reports to Basic Needs PM -       Send every weeks all the reporting tools used and updated during the week -       Send any other report upon Basic Needs PM request -       Report any constraints or problems faced with the team and external actors before taking any action -       Report without any delay any security issue   Representation to coordination meeting :   -       On delegation of the project manager: Participate to the humanitarian coordination meetings if relevant Bilateral meeting with international and national stakeholders   Administrative and logistic activities   -       Provide administrative and logistic support to the project manager upon request -       Follow with logistic department on all project concern: procurement of the goods, stock management, transportation -       Follow on his team as line manager, including appraisal, reporting HR issues (…)   Demonstrate an ethic and professional practice:   -       Respect beneficiary confidentiality. -       Respect and promote HI’s Policies and report to your line manager any non respect of HI’s policies amongst the teams or partners. -       Address needs and requests in a professional way. -       Report any incident or act that causes any harm to beneficiary or to others. -       Always interact with children with the presence of their parents or caregivers -       Always respect a refusal of treatment.   Demonstrate willingness to improve professional competences and abilities to increase care quality:   -       Demonstrate motivation at work. -       Demonstrate willingness to improve own knowledge and skills by participating actively in any training sessions, capacity building activities… -       Participate in the different activities that are common to all team members -       Respect each team member’s positions, work, and specialty -       Adapt to special situations or demands from supervisor (reporting, etc)   THE CANDIDATE’S REQUIREMENTS (include various soft skills & language skills)   KNOWLEDGE Mandatory : Distribution Community work  Preferable : Protection Logistic SKILLS Strong planification/organization skills Good communication and listening skills Diplomacy Excellent computers skills (Pack Office) Excelent reporting skills (English) LANGUAGES Arabic English French is an asset PERSONAL QUALITIES Adaptation to specific working conditions Sense of relationship and responsability Capacity to work in team and autonomously Capacity to work in an multidisciplinary and multicultural team Capacity to support high workload Flexibility and availability Dynamism, high level of motivation Interest for humanitarian work Willingness to learn new skills and/or approaches Good capacity to interact with members of the team and different communities Proactive and sense of initiatives Common sense EXPERIENCES  Mandatory : NGO working experience Community work or related in Bekaa Experience in distribution, logistic is a strong asset