Dvfp Database Assistant

PRESENTATION OF HANDICAP INTERNATIONAL Handicap International is an independent and impartial international aid organization working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.Handicap International is a not-for-profit organization with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission.  For more details on the association: http://www.handicap-international.org Handicap International is composed of 2 operational divisions: Humanitarian Action Division Development Division  MISSION CONTEXT  The Emergency Response Division in Lebanon was created in April 2012.  The provision of support to health structure is provided directly by Handicap International physiotherapist and technical advisor. The identification, assessment of the needs, referral and direct provision of services is done trough outreach teams (composed of one social worker as case manager and one physiotherapist supported by psychologists and/or psychosocial workers) and trough fixed points in the communities (in community centers to allow more efficiency reducing the time to reach the beneficiaries). GLOBAL OBJECTIVE OF THE POSITION  Under the line management of Database Officer, the Database Assistant is responsible for transforming the data collected by the teams in the database, both in the main office and in the centers. WORK RELATIONSHIPS Line manager: Database OfficerLine manager+1: Program ManagerIn direct cooperation with: All the field team    RESPONSIBILITIES & OBJECTIVES  Objective 1: Ensure the global quality of the data entry and reporting in Zahle, Arsal and Baalbeck Activities/Main duties: Participate in the field teams’ training about the data collection on the field Regularly transfer to the Centers and timely enter the data collected Enter the data collected by the field team in the database Ensure data entered is correct and crosschecked with paper version Inform the teams on any mistake or missing information done in data collection Ensure accuracy and quality of the data entered and within the respect of deadlines Objective 2: Participate on program reporting Activities/Main duties:     Regularly report on quantity of data entered Daily report of issues encountered Report to the line manager any discrepancy in the database and with the data collection tools Produce extraction of data in the formats required Provide weekly reports Participate in the production of internal reports (PM Box…) Produce data analysis in link with data entry process Objective 3: Ensure proper arrangement of the data collection tools Activities/Main duties: Range all files in proper place both in the main office and the Centers Transfer the closed files from the Centers to the main office and archive them Objective 4: Ensure confidentiality of the data Activities/Main duties: Respect the total confidentiality of the data collected and entered Ensure never to speak about data collected within the project Ensure security of the database and files, both in the main office and the Centers Objective 5: To demonstrate an ethic and professional practice Activities/Main duties Respect beneficiary confidentiality Respect and promote HI’s Policies and report to your line manager any no respect of HI’s policies amongst the teams or partners Address needs and requests in a professional way Report any incident or act that causes any harm to beneficiary or to others Always interact with children with the presence of their parents or caregivers Always respect a refusal of treatment. Objective 6: Demonstrate willingness to improve professional competences and abilities to increase care quality Activities/Main duties Demonstrate motivation at work Demonstrate willingness to improve own knowledge and skills by participating actively in any training sessions, capacity building activities… Participate in the different activities that are common to all team members Respect each team member’s positions, work, and specialty Adapt to special situations or demands from supervisor (reporting, etc)