Field Coordinator - Had - Tripoli

  1.    PROJECT COORDINATION AT FIELD LEVEL (IN LINK WITH  OPERATIONS COORDINATOR  AND TECHNICAL UNIT) Supervises the Programme Officers Supervises and analyses the implementation of HI programmes in Bekaa/North in accordance with multiple objectives, activities and targets outlined within donor proposals, in line with programme budgets, and with a particular attention to quality and integrated approach Guarantees that the programme implementation is in line with the operational framework of the mission in direct link with the Operations Coordinator Provides support to the Programme Officer (daily organization and management, identification of attention points, external coordination-referrals, internal coordination within the project frame and coordination with other HI departments) Mobilizes technical support to support project team in specific issues, especially qualitative ones   2.    REPRESENTATION of HI AT FIELD LEVEL (by delEgation from the COUNTRY MANAGER) Representation toward local authorities, in the respect of HI mandate and image, and in the frame defined with Country Manager Networking and representation towards humanitarian actors present in Bekaa/North Upon request of Country Manager, participates in certain thematic working groups or humanitarian coordination     3.    Budget management Ensures the management of the project budget lines, plan and follow-up of the expenses through the implemented financial tool (OFU, BFU, etc.); Contributes to budget design and provide accurate figures for the operation part;   4.    LOGISTIc, Administrative and financial COORDINATION AT FIELD LEVEL Supervises the Support Services Manager  Supervises management of transports and vehicles; Supervises administrative, HR and financial aspects of HI intervention at field level (BFU, forecast, legal issues)     5.    Team management Responsible for the strict application and respect of HI internal regulation by the teams Defines with each member of their team under their direct supervision an action plan to achieve objectives that have been defined Follows up and participates to the professional and personal evolution of the member of the teams under their supervision; individual interviews, appraisals, etc Provides support and advices to their team members Facilitates coordination among key staff members Organises internal coordination meetings for cross-departmental issues and planning purposes Ensures conflict resolution within their team and keep the Operations Coordinator informed about this Proposes relevant adaptations to the organizational chart and participate to its implementation (job description… etc.) in link with the coordination team   6.    Security management Follow up of security situation and alert in case of incident Ensures the implementation and respect of all security rules by their teams Maintain the local networking through meetings & send minutes to Country Manager Organizes security meeting at local level with all relevant HI staff Participates to external security meeting on Country Manager’s request     7.    Reporting on the above mentioned activities Provides weekly updates and a monthly SitRep to Operations Coordinator Facilitates regular reporting of their team to the Coordination and technical unit (Minutes of meeting…etc.); Participates to intermediate and final project reporting Provides the Operations Coordinator and Country Manager with a mission report and/or handover document at the end of the assignment   Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.   QUALIFICATION/ REQUIREMENTS   Distinguish mandatory and desirable requirements   Educational background and experience: University diploma Minimum 5 years in the humanitarian field with at least 1 experience as field coordinator in an INGO or two years as a Senior Manager At least 5 year experience in project management with knowledge of project cycle management and tools   Skills: Strategic level analysis and planning ability Ability to work under high pressure with a great level of personal organisation Strong communication, analysis and reporting skills - Experienced team manager Fluent in Arabic and English (speaking/reading/writing) French would be an asset   Required languages & IT skills: Proficient command of Microsoft Office Package English mandatory (oral and written); French and Arabic language skills considered a plus   Personal Qualities: Professional sense of security and confidentiality Strong interpersonal and intercultural skills Motivation to work in a volatile and unsecure environment