Finance Manager

Outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity.

Handicap International is changing his name and becomes « Humanity & Inclusion ». HI, Humanity & Inclusion is an independent and impartial aid and development organization with no religious or political affiliations operating in situations of poverty and exclusion, conflict and disaster. We work alongside people with disabilities and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.

For further information about the association: www.hi.org

OBJECTIVE OF THE POSITION:

Under the supervision of the Head of Mission the finance manager is in charge of managing the mission financial, donor and budget management. The finance manager has to respect deadline and anticipate the mission’s needs.

REPONSIBILITIES:

Responsibility 1 : Carry out the financial management of the mission 

Objective: Ensure sound financial management in compliance with internal procedures

Benchmark: compliance with the organisational procedures defined by the organisation; quality of budget monitoring; quality of the budgets drawn up,

Activities:

• Ensure realistic budgeting, proper codification of expenses and good budget steering
• Ensure the respect of Regional Financial Calendar as defined each year in line with HQ deadlines and regional internal financial monitoring process
• Draw up annual budget (IN/R1/R2/R3/pre closing) in the respect of HI budget framework and analyse the impact on the financial plan.
• Identify analytical corrections and proceed to necessary adjustments on Navision
• Analyse  budget follow-up on monthly basis and ensure necessary feedback is given to budget managers
• Elaborate and follow-up of allocation tables of the mission
• Ensure that funding utilization is optimized and share ideas to improve the use of HI/donor funds when appropriate
• Alert when necessary, but early enough on financial risks in the mission
• Keep up-to-date with the procedures of institutional donors providing funding for the mission and ensure compliance with these procedures
• Train budget holder on budget management
• Prepare & participate In project quarterly reviews sessions
• Coordinate training of budget holders in understanding the budget cycle process in HI, IN/R1/R2/R3 and pre closing, in linking budget and proposals and in analytic codification
• Participate to partner assessment, ensure a proper training plan has been defined and financial/donor training has been given before  and during the collaboration
• Contributes to the elaboration of the partnership agreements (financial annexes, budget, templates)

Responsibility 2: Carry out management of budget and donor funding contracts

Objective: Ensure the proper use of donor funds in respect with their guidelines.  

Benchmark: Actual knowledge of donor guidelines, proper filing of donor documentation, compliance with donor financial rules and regulation, quality of donor reports, anticipation of amendments

• Draw up donor proposals in collaboration with PMs/CM
• Realise & analyse the donor budget monitoring in collaboration with PMs/CM
• Anticipate and prepare budget amendments (cost, not cost extensions)
• Ensure proper follow-up of donor deadlines as per funding database, and draw up the financial reports
• Prepare financial time sheets for donors according to HI processes and donor requirements.
• Ensure proper filing of donor documentation (contracts, amendments, diverse communication etc.)
• Keep up-to-date with the procedures of institutional donors providing funding for the mission and ensure compliance with these procedures
• Supervise the preparation and roll out of financial audits, whether local or managed by regional and head office, requested by donors or authorities, and maintain a good working relationship with local auditor
• Meet with donors when require and upon request of the head of mission
• Ensure HI fulfils its obligations in consortium and ensure the proper management of the grants through consortium

Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.

THE SUCCESSFUL CANDIDATE will have:

• Fluent in Arabic and English (French a plus)
• Good organizational skills  
• Good oral, written communication and presentation skills
• Excellent diplomatic, presentation, interpersonal communication skills
• Demonstrated ability and motivation to build  capacity and/or train others

EDUCATION AND EXPERIENCE:

• Master’s degree in finance or business management
• Minimum 3 years experience in finance management
• Previous work experience with I/NGO
• Proven experience in team management and structuring
• Knowledge and experience of international donors procedures

PROFESSIONAL STANDARDS:

HI workers must adhere to the values and principles outlined in HI Code of conduct.  In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.

Handicap International is an equal opportunity employer and particularly welcomes applications from persons with disabilities

Basic salary range for the position : Between 2300 to 2500 $ based on experience and according to HI salary Grid

Closing date: 30/06/2019

Only shortlisted candidates will be contacted.

Application should include CV and motivation letter. Incomplete motivation letters and applications received after the deadline will be disregarded.

Interested candidates send their CV to recruitment@lebanon.hi.org with the subject: Finance Manager