Financial Assistant

Following the year long crisis in the Syrian Arab Republic, that has caused the displacement of civilians in Turkey, Lebanon and Jordan, Handicap International is implementing projects in Lebanon and Jordan, aiming at mitigating the impact of the crisis on the Syrian refugees and the host communities. InLebanonas well as inJordan, Handicap International aims to improve the access to emergency rehabilitation cares for the Syrian refugees at hospital and community level and to improve the coverage of the specific needs of the most vulnerable people affected by the crisis at the community level. InLebanon, the targeted areas are the northernBekaaValleyandTripoli, whereas inJordan, the targeted area is the northern region closed to the boarder.   In Bekaa, Handicap International aims to improve the coverage of basics and specific needs of the most vulnerable people affected by the crisis at the community level, and by developing a tailored response to improve conditions of life during winter period. In Tripoli, Handicap International aims to provide direct support to syrian injured refugies at hospital and community level. Besides, HI aims to improve the coverage of specific needs for vulnerable persons in the North. General objective of the position: Under the line management of the Financial Officer, The Financial Assistant contributes to the respect of all the financial processes (Finances and Accounting), rules and deadlines are handled according to Handicap international standards. According to the position, the Financial Assistant must keep all the data confidential, and share it only with the accurate persons.   Tasks and responsibilities:   Administration Prepare on a monthly base the VAT declaration   Implementation of financial procedures Ensure the existing financial procedures are respected (check bills, purchase orders, quotations…) Cooperate with logistic staff in all financial issues/difficulties     Cash flow Management (Bank and Cash) Manage petty cash and working advances for HI team in her/his base Participate to the weekly treasury planning in coordination with logistic team Limit cash flow shortage by anticipating cash and money change needs Pay invoices   Accounting Check that vouchers are properly filled (GAP code, designation, budget lines…) Ensure the validity of the invoices (quality of invoices, validation) Computerize, on daily basis, cash and bank expenditures in AlphaK software Check, on weekly basis, GAP codes and budget line imputations with his/her line manager Carry out cash reconciliation Close accountancy in Alphak (advance settlement, cash and bank balances) and prepare all documents which must be signed by his/her line Manager Prepare the monthly sending to the coordination for checking (original invoices) Prepare the monthly scanning of accountancy to the head quarter   Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager