Hr Assistant-Zahle

PRESENTATION OF HANDICAP INTERNATIONAL Handicap International is an independent and impartial international aid organization working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights. Handicap International is a not-for-profit organization with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission.   For more details on the association: http://www.handicap-international.org   Handicap International is composed of 3 operational divisions: Emergency Response Division (ERD) Mines Division Development Division MISSION CONTEXT   The Emergency Response Division in Lebanon was created in April 2012. The provision of support to health structure is provided directly by Handicap International physiotherapist and technical advisor. The identification, assessment of the needs, referral and direct provision of services is done through 18 outreach teams (composed of one social worker as case manager and one physiotherapist supported by 4 psychologists and/or psychosocial workers) and through 4 fixed points in the communities (in community centers to allow more efficiency reducing the time to reach the beneficiaries). An additional team in Bekaa and North Lebanon will be focusing on the community sensitization, training to humanitarian workers and the identification of potential local partners. In Lebanon, the provision of unconditional cash assistance to cover essential winter basic needs of the most vulnerable refugee newcomers will be done in HI area of intervention (54 villages in Central and West Bekaa) through current dedicated outreach teams and distribution teams.   ACCOUNTABILITIES Line manager: Admin Manager Line manager+1: Field Coordinator Supervise: N/A In direct cooperation with: HR Officer  & HR Assistant in Beirut RESPONSIBILITIES Under the direct supervision of the Admin Manager: Objective 1:Salaries Payment for National Staff - Distribution of Attendance Sheet for Line-Managers & Head of Departments. - Implement and follow up attendance sheets; follow up leave requests and ensure they are validated by the right persons and update the follow up file. - Distribution of Pay Slip for all National Staff. Objective 2:Recruitment - Launch the Vacancy Announcement Online. - Send CVs for potential candidates for the head of the recruiting department. - Preparation of Test / Interview Schedule for Potential Candidates during the Recruitment Process. - Conduct Interviews Candidates with the Recruiting Department as extra support for Administration. - Preparation of New Staff Contracts with the coordination of the Admin Manager. - Update of Flow Chart Bekaa Base. - Provide the New Staff with the Required Documents (Dossier). Objective 3:Staff monitoring process - Ensuring every new employee has an HI card - Follow up end of Probation Period for National Staff. - Update Leave Follow up according to National Staff Requests. Objective 4:Declaration of National Staff - Make the Appropriate Declaration for the NSSF and MOF. - Follow up on Medical Reimbursement for National Staff, Fidelity Cards arrival Objective 5: Others - Maintain historical human resource records by designing a filing and retrieval system; keeping past and current records. - Ensure adequate filling of the documents. - Photocopying & Scanning of All Premises / Framework/ Service Contract before sending to Coordination QUALIFICATION/ REQUIREMENTS - INGO Experience - Excellent interpersonal skills and team working - Good Communication Skill, proven Negociation skills - Rigor, Capacity to work autonomously - Capacity to work in an multidisciplinary and multicultural team, - Interest for humanitarian field - Initiative - Humanitarian values - Diplomatic skills - Problem solving skills