Logistic Manager

General objective of the position:   Based in Tripoli, under the responsibility of the Field Coordinator, he will: Ensure and develop an efficient logistical strategic and operational framework: Human Resources, Procurement management, Stock management, Fleet management, Equipment follow up and supervision, base management etc; Ensure the respect of all HI procedures (Human Resources, Administration relative to Logistic, Logistics and Security) with the staff under his responsibility; Train and support logistics team on technical aspects such as: Human Resources, Administration, Fleet management, Purchases stock management, Premises management, IT, Equipment follow up; Perform the logistics monthly report and send it to your Technical Advisor;   Ensure a smooth communication, tools and information sharing with & between the Logistics team members and with the other departments’ members;   You will focus on the managerial and decisional aspects of the tasks described below.   Tasks and responsibilities: Coordination Participate in the sizing of proposals and strategic evolution of activities; Be the focal point for inter base logistic concerns;  Participate in the daily management of the security in coordination with FSO upon request; Attend the weekly coordination meeting; Propose relevant adaptation of the organisational chart and job descriptions; Attend the Monthly National Logistic Meeting; Attend the Logistic Meeting with other INGOs on your base area; Participate on the edition and update of logistic policies; Refer to Logistic Coordinator for technical aspects related to the logistic activities;         2. Team Management Ensure the recruitment of your team according to the HI internal Regulation; Train the staff under your supervision and develop their skills to empower their job description; Ensure the Human Resources management of your team (recruitment, job description, introduction briefing action plan, individual follow-up meeting, individual support, appraisals, etc.); Prepare on a weekly / monthly basis your team’s work schedule; Ensure the daily management of your team (leaves, attendance, meeting, weekly objectives); Ensure a proper communication inside your department and with the others; Ensure that your team has a correct knowledge and compliance with the internal rules and regulations, especially with the ethics dispositions regarding respect of the beneficiaries; Carry out disciplinary measures if necessary according to the internal regulation and in collaboration with your manager; Ensure conflict resolution (personal and professional) within your team and inform your line manager Ensure of the professional evolution of each member of your staff, and its development within the mission;  3.    Purchase management Be the Purchase focal point for the entire Base; Ensure a professional relation with suppliers; Ensure that the Purchasing Procedure is implemented, understood and respected on your base; Validate purchases according to validation level chart; Ensure that the purchases meet the needs, cost, quality & delivery time requirements, having in mind quality and sustainability of the purchased items; Organize the planning of the purchases and define the priorities of the items needed by the applicants to orientate the work of your team; Ensure that the collected purchase documents are compliant with HI procedures; Editing contracts when the Purchase Procedure requires it; Ensure the accurate updates of HI purchase follow-up tools;  4.    Stocks management Ensure that the Stock Procedure is implemented, understood and respected on your entire base; Ensure optimal storage conditions; Ensure the respect of Stock Management rules and that the related tools are properly used (Stock Requests, Stock Returns, Reception Forms, Delivery Notes, Waybills, Stock Cards and Bin Cards); Ensure the accurate update of the follow-up tools; Ensure that control is done at reception and delivery of items with the support of the applicant if needed; Ensure that the stock report and monthly physical inventory are properly done, documented and matched;    5.    Fleet Management Ensure that Fleet Policy is implemented, understood and respected on your entire base; Ensure the respect of Fleet Management rules (including security rules applicable to vehicle movements) and that the related tools are properly used (Movement Plan, Log Books); Define the more relevant means of transportation for passengers and goods; Ensure a proper coordination of movement plans; Ensure that the monthly motor cost follow-up is properly and accurately filled out;  6.    Premises Management Define the needs and propose solutions in term of premises; Ensure that Premises meet the minimum safety and security requirements on your entire base; Supervise the Facilities Assistant on the overall maintenance of the HI premises; Insure the follow up of premises contracts;  7.    Equipment management  Ensure that Equipment Management Policy is implemented, understood and respected on your entire base; Train (or supervise the training) users on how to properly use the equipments; Ensure the accurate update of the follow-up tools; Ensure that the documents related to equipment management are compliant with HI policy;  8.     Reporting Report on a monthly basis, inventories, follow up tools and narrative to your Technical Advisor; Provide the line manager a weekly activity report if requested; In case of incident in working area, immediately report to the line Manager; Participate in the redaction of logistics reports if requested by your Line Manager or your Technical Advisor if requested.   THE CANDIDATE’S REQUIREMENTS Experience in Logistic is a must. Good communication. Languages: English, Arabic is a must, and French is a plus. Experience in NGO is an asset.   TIME SCHEDULE:  Monday till Friday from 8: AM till 5:00 PM one hour lunch break The working days could change in the future to fulfill 48 Hours/ week according to the Lebanese Law