Logistics & Administration Officer

THE JOB Under the direct supervision of the Logistics Coordinator and functional link to Administration Coordinator you will ensure the logistics support and the administration of the office and to the activities implemented in the Bekaa area. Your tasks will inlcude (amongst others): Logistic: -       Supply management: market check and follow-up, purchase management in link with Logistic Department inBeirutand according the HI rules, purchase and supplier follow-up. -       Stock management according the HI rules and in links with project team (tools and inventories). -       Transport & movement management: fleet and movements planning and follow-up -       Equipement management: proper use and maintenance, inventory and follow-up of equipement, -       Human Ressources management under your responsibility: team organisation, communication and follow-up -       To the request of the Logistics Coordinator, assistance with any other tasks: external contacts and coordination, situation follow-up, planning and organisation, reporting,   Administration and Finances: -       Petty cash management -       Computerize, on daily basis, cash expenditures on the cash book -       Carry out cash reconciliation -       Advance management -       Ensure the validity of the invoices (quality of invoices, validation, budget code and lines, translation) -       Treasurery forecast with the project manager   Human Ressources: -       Ensure the welcoming and induction of new staff and carrying out administrative briefings -       Follow up of personnal folder -       Follow up of leaves -       Attendance sheet -       between management and employees by handling questions, clarification of policies, interpreting and administering contracts and helping solve work-related problems.   THE SUCCESSFUL CANDIDATE -       Organisational skills (planning, priority management, reporting) -       Be rigorous, independent, honest, logical and have initiative  -       The ability to integrate completely in the heart of a multi-disciplinary team. -       Ability to work under pressure -       Knowledge of computers and Microsoft applications -       Experience in petty cash management -       A valid driving permit -       Be a good and polite negotiator -       English, speaking and writing. French would be an asset -       Good networking capacities.