Logistics It Assistant-Hi Emergency Division-Beirut

MAIN RESPONSIBILITIES AND TASKS OF THE POSITION Under the close supervision of the Logisitcs IT Officer, you will have to: 1.  Ensure professional logistical activity: 1.1   Ensure that HI IT procedures and guidelines are followed in Beirut: 1.1.1      Ensure that IT procedures and guidelines are respected on Beirut’s Offices and Guesthouses. 1.1.2      Organize specific trainings/workshops to enhance HI Beirut members’ IT skills in liaise with your              line manager. 1.1.3      Maintain good communication lines within the logistics department on Beirut and retain good              coordination with all parties. 1.2   Report, Audit and Administer: 1.2.1      Make the monthly inventory of all equipment data related to IT in Beirut and report it to your line              manager. 1.2.2      Edit in collaboration with your line manager a weekly activity report and forecast for Beirut Offices and                            Guesthouses (Procurement, Maintenance, Stock, and TSE). 1.2.3      Manage IT equipment in Beirut. 1.2.4      Fill up the IT part of the monthly logistic report for the Beirut Offices and Guesthouses. 1.2.5      Inform your line manager, technical advisor and logistics managers on any problem related to IT in              Beirut. 1.3   Data security: 1.3.1      Ensure a continuous back-up system of all computers in Beirut Offices and Guesthouses in line              with the procedure. 1.3.2      Maintain the NAS system in Beirut in order to secure data and back-up and data sharing. 1.3.3      Update allowances and restrictions according to department needs. 1.3.4      Conduct regular updates on the antivirus licenses on all laptops in Beirut Offices and Guesthouses. 1.3.5      Advise HI members Beirut Offices and Guesthouses on how to maintain database security and              confidentiality. 1.3.6      Set an adequate, accurate and secured IT system for premises and offices in Beirut (Internet              connection, NAS storage, Back-up systems, telecommunication devices and restrictions) 1.4   IT Technical support for Beirut Offices and Guesthouses: 1.4.1      Express the IT related purchases needed in Beirut and transfer them to the supply assistant. 1.4.2      Support Supply Assistant in identifying IT suppliers, and collecting quotations. 1.4.3      Ensure all the needed information is recognized on the quotations. 1.4.4      Make sure to always consider value for money having in mind quality and sustainability of the goods. 1.4.5      Check the merchandise purchased for quality and quantity, control the conformity of the goods              upon suppliers delivery and request technical validation by Budget holders if any doubts. 1.4.6      Report any difficulty/issue with supplier to line manager. 1.4.7      Enhance accesses to IT system for all Beirut users (fill the gaps, train users and visitors…) 1.4.8      Perform regular check-ups on IT equipment, software updates, and users’ management. 1.5   Stocks and Inventory of Equipment in Beirut Offices and Guesthouses: 1.5.1      Ensure the respect of HI IT related stock management procedure: Stock items request, stock cards,              delivery notes and lending certificate. 1.5.2      Carry out regular inventory update of the equipment of Beirut base to maintain a good level of              stock accordingly. 1.5.3      Monitor the equipment inventory for the Beirut Offices and Guesthouses in line with the Logistics IT              Officer. 1.5.4      Ensure the updating of the TSE for Beirut base (table of follow-up of equipment) on a weekly basis.   2.    Support Supply department on the data entry 2.1        Ensure the data entry for supply department in terms of TSA, PSR follow-up, Contract Follow-supplier             list… if requested by your line manager. 2.2       Ensure a support on filing, archiving, scanning documentations if requested by your line manager. 2.3       Ensure the stock data entry for the stock Beirut if requested by your line manager.   RESPONSIBILITIES AND ACTIVITIES OF LOGISTICS IT ASSISTANT DESCRIBED IN THIS JOB DESCRIPTION ARE NOT EXHAUSTIVE AND CAN EVOLVE ACCORDING TO PROJECT NEEDS. THE CANDIDATE’S REQUIREMENTS Bachelor degree in Computer Science or equivalent. Experience on a similar position Diplomatic and with good teaching skills Capacity to work in a team and autonomous Capacity to work in an multidisciplinary and multicultural team Good communication and listening skills Proactive Excellent computers skills   EDUCATIONAL BACKGROUND: Bachelor Degree or equivalent.   CONTRACT CONDITIONS Period of employment: According projects’duration Starting date: As soon as possible The salary will be defined regarding the HI salary scale on-going.