Logistics Officer - Stocks and Facilities

VACANCY ANNOUNCEMENT

Logistics Officer - Stock and Facilities Officer

THE ORGANIZATION:

Outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity.
Handicap International is changing his name and becomes « Humanity & Inclusion ». HI, Humanity & Inclusion is an independent and impartial aid and development organisation with no religious or political affiliations operating in situations of poverty and exclusion, conflict and disaster. We work alongside people with disabilities and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.
For further information about the association: www.hi.org

OBJECTIVE OF THE POSITION:

The Logistics Officer is responsible of equipment Stock, premises management and general services under Humanity and Inclusion Logistics policies & procedures

Reporting to:

Support Services Manager

RESPONSIBILITIES:

Responsibility 1: Ensures the correct management of equipment and IT at office level 

Aim: To ensure the office has the means necessary for its smooth running

Benchmarks: computer equipment and software adapted to the mission's needs; data security (back-ups), rate of servicing for computer equipment and for other equipment; existence of equipment management procedure

Activities:

Ensure that Equipment and IT Management Policy is implemented, understood and respected.

Be the focal point for IT related issues and requests.

Ensure proper installation, follow up and upgrade of IT equipment (hardware, software, network, back up, security systems and devices).

Train/support (or supervise the training) users on how to properly use the equipment including IT equipment;

Ensure daily monitoring of IT equipment performance and report any issue to the support service Manager.

Ensure the installation, maintenance, monitoring and traceability of equipment (computer, power-supply, communication etc.).

Ensure that the documents related to equipment management are compliant with HI policy

Make sure that HI standard storage procedures are followed; ensure the quality procedures and control the stored goods.

Ensuring the physical management of stocks and storage facilities.

Apply equipment management procedures and written certification of each withdrawal of equipment from stock.

Ensure the use of and accurate update of the Equipment Monitoring Chart (EMC) and the quality of the data it contains

Responsibility 2: In charge of the general services (expatriate staff accommodation, offices, and storage facilities)

Aim: To provide the teams with comfortable living premises and preventing risk

Benchmarks: the security of the premises; the suitability of the choice of premises and the quality of their management.

 Activities:

Define the needs and propose solutions in terms of premises and carrying out or ensuring the management of the fitting, servicing and maintenance of the premises

Ensure that Premises meet the minimum safety and security requirements and analyze the guarantees of insurance after seeking advice from his/her manager.

Ensure collective rules for the use of the premises are applied.

Ensure the proper follow up of premises contracts.

Supervise the overall maintenance of the HI premises.

implement the stock management procedures in compliance with internal and donor regulations and legal requirements

Set up and monitor stock monitoring chart (SMC)  and conduct a monthly stock inventories

Organize and optimize the storing spaces (Tools stock, stationeries and consumables storage room)

Responsibility 3: Organization of seminar, meeting and travel

Aim: Ensure the quality of logistics to help the project team focus on the seminar topics

Benchmarks: : project team satisfaction with travel arrangement and seminar logistics

 Activities:

Organize travel, visa and accommodation arrangement according to the travel plan/form, organize the welcoming of staff/guest, manage the guesthouse room vacancies and follow up the maintenance when needed.

Organize with the project team seminars and workshop arrangements (set up of the meeting room, meals, office supplies) and ensure travel arrangement and accommodation for each attendant in collaboration with the fleet and procurement officer.

Prepare the appropriate request to the fleet and procurement officer in term of rent of Venue or hotel, Flight tickets, etc…

Responsibility 4: Team Management

Aim: Develop team’s autonomy and performance

Benchmark: direct reports' satisfaction with management; quality of the assessments carried out;

Activities:

Supervise the cleaner, set objectives

Set up communication mechanisms for the cleaner

Manage contractual monitoring (leave, end of trial periods, appraisals, etc.) of the cleaner

THE SUCCESSFUL CANDIDATE will have:

Fluency in Arabic and English (French a plus)

Good organization skills

Good oral, written communication skills

Proficient in all computer skills; Microsoft Word, Excel, PowerPoint, Access, Internet

IT management skills

Good negotiation skills.

Good capacity in team work 

Education and experience:

Bachelors degree in Logistics or any related field

3 – 5 years of experience of which 3 years at least in I/NGO

Good technical skills in mechanics and/or IT

Closing date: 08/08/2018

CVs should be sent to the address below:

recruitment@lebanon.hi.org