Assistant Coordinator for humedica (German medical NGO)

Overall Role and Responsibility

The Assistant Coordinator (AC) position operates under the authority of humedica Country Coordinator (CC) - Lebanon. He/She will assist the CC to ensure the overall co-ordination, planning, monitoring and management of the project activities. The CC is directly responsible for liaison, follow-up and follow through of all program matters being implemented by humedica in Lebanon.

The AC will assist in working closely with local partners, in order to ensures that synergies supportive to the cooperation are fully harnessed for achieving program results.

Main Duties & Responsibilities:

• Administrative and logistical support to coordinator (this may include typing assessment list, entering patient statistics, car rental, office & equipment, etc.)
• Support the day-to-day running of MMUs and assist the CC in supervising staff.
• Ensure proper reporting and prepare all monthly and weekly health reports (MoPH, HIS, activity Info, humedica tally sheets)
• Ensure accountability, transparency and evaluation of project activities as well as that national and international (security) guidelines and standards are being followed.
• Under the supervision of CC, manage list of essential medicines for mobile clinic pharmacy, ensure regular inventory and prepare monthly order together with pharmacists and CC.
• Assist the CC to organize the overall budget management and responsibility
• Represent humedica in Meetings, liaising with local government, UN agencies, the German Embassy, partner organizations, PHCs, etc. if needed
• Assist the CC in his post as PR focal point by managing delegation visits, provides input for reports for humedica homepage, assist in the management of journalists’ visits
• Awareness and knowledge of referral options and pathways
• Under the supervision of CC ensure Lebanese labor laws are being followed
• Under the supervision of CC ensure maintenance of HR records, including staff lists, staff files and the leave register and supports recruitment process
• Support head of office on all issues regarding humedica registration
• Act as driver and translator for CC
• Replace field officer if absent
• In absence of the humedica coordinator, the post holder will ensure all humedica guidelines and protocols are fulfilled. He/She will also function as the focal point in the field and is responsible for contacting the coordinators on any security- related incidents.
• This job description is not exhaustive, the job holder may have additional tasks.

What we want that you:

• Identify with the vision, mission, and strategic goals of humedica e.V.

• Are honest and trustworthy

• Display cultural, gender, religion, race, nationality and age sensitivity and adaptability and treats all people fairly without favoritism

• Approach work with energy and a positive, constructive attitude

• Remain calm and in control

• Flexibility, ability to manage complexities and reliability are essential

Skills & Competencies required:

• Minimum 2 – 3 years in a relevant field

• Very good oral and written communication skills in English and Arabic

• Very good organizational skills

• Computer skills (Word, Excel etc.) are essential

• Communication and negotiation skills

• Experience in Monitoring and Evaluation

• Experience in project management desirable

• NGO working experience desirable

• Education degree: University degree desirable

• Leadership and mentoring as well as conflict resolution skills

• Local Knowledge (Central Bekaa)