Admin & Finance Assistant

RESPONSIBILITIES:

• Ensure compliance with all Internal, donor policies, rules and guidelines about finance and administrative procedures.
• Liaise with vendors, including cleaning, transport, and security services.
• Ensure that required security controls and all legal requirements are updated, in place and implemented.
• Keep track of important office documentation and accounts - Inventory records, finance folders, stock supplies, contracts, and schedule of payments.
• Prepare a monthly finance folder and closely work with the designated external accountant on all finance related issues.
• Support all administrative activities such as maintenance, printing, procurement of supplies, equipment.
• Prepare monthly payroll and other payments.
• Ensure timely and accurate recording of petty cash transactions.
• Liaise with local authorities as required - including the municipality, NSSF, MoF, GSO and  LibanPost.
• Prepare bank and cash reconciliation.
• Keep track on annual maintenance plan and follow up on scheduled maintenance requirements.
• Keep track on ISO standards and ensure necessary procedures are being followed and maintained.
• Other related Admin/Finance activities as necessary and as instructed by the Head of Office.

REQUIREMENTS:

• Conducting work with the highest level of personal and professional integrity. Must comply with and actively promote ICMC's zero tolerance policy with regard to sexual exploitation and abuse, harassment, abuse of power, fraud and corruption in all of its activities and responsibilities.
• Minimum three years relevant work experience in a similar capacity preferably in NGO sector.
• Bachelor’s Degree in a related field.
• Written and verbal proficiency in Arabic and English language.
• Familiarity with labor law and social security systems.
• Strong inter-personal and communications skills in relating to all staff.
• Knowledge of international data security requirements.
• Ability to work independently and part of a team when necessary.
• Proficiency in using MS Office applications.
• Attention to detail.
• Ability to effectively organize and prioritize tasks in order to complete assignments on time.
• Flexibility under pressure and in response to changing needs.
• Experience of working in a multicultural environment is an advantage.
• Hands-on experience with ISO Certification or Data Protection processes is an asset.