Procurement and Training Assistant

Procurement Support:

• Assist in procurement planning, including identifying needs and developing procurement schedules.
• Coordinate procurement processes, including issuing purchase orders and maintaining procurement records.
• Collaborate with vendors to obtain quotes, negotiate prices, and ensure timely delivery of goods and services.
• Verify the quality and quantity of received items and process invoices for payment.
• Assist in maintaining an updated inventory of office supplies and equipment.

Training Logistics:

• Support the planning and organization of training sessions, workshops, and events.
• Coordinate participant registrations, confirm attendance, and manage training materials.
• Assist in arranging venues, catering, and travel logistics for training programs.
• Liaise with trainers and participants to communicate program details and updates.

Documentation and Reporting:

• Maintain accurate records of procurement transactions, contracts, and vendor communications.
• Prepare regular reports on procurement activities and training program attendance.
• Ensure compliance with organizational procurement policies and procedures.

Administrative Assistance:

• Provide administrative support to the procurement and training teams as needed.
• Assist in preparing training materials, presentations, and reports.
• Handle general inquiries related to procurement and training.

Qualifications:

• Bachelor's degree in business administration, supply chain management, or a related field.
• Prior experience in procurement coordination or related roles is an advantage.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office applications.
• Attention to detail and accuracy in record-keeping.
• Ability to work independently and as part of a team.
• Commitment to the organization's mission and values.