Logistics Officer

1. Background Information

The Community Organization for Development and Empowerment-TCODE-INITIATE is a Nongovernmental, nonprofit, youth oriented organization based in Lebanon and dedicated to assisting vulnerable communities through youth inclusion and empowerment. While keeping youth at its focus of its mission, TCODE-INITIATE continually endeavors in creating comprehensive and inclusive programs aimed towards the empowerment of youth, and its concentric circles of influence.

In the process of delivering its Mission TCODE-INITIATE aspires to keeping its status as a hub for youth allowing them to: access a safe space, and acquire knowledge and access to a network of social and political influencers enhancing their social participation in decision making processes.

2. Purpose of the Employment

We are looking for a thorough and physically strong logistics Officer to coordinate with supervisor in receiving, packing, archiving, transporting and delivering goods and documents according to office and project’s needs.

The Logistics Officer will be assessing the Procurement Officer in procurement process, completing relevant documentation and other office requirements like purchasing and maintenance. And undertaking tasks requiring journeys outside of the office, in addition to transporting team for field, meetings or workshops related to project’s activities.

3. Responsibilities and Tasks:

The Logistic Officer has to ensure and support the logistics activities of INITIATE projects and Programs in Lebanon.

• Procurement

1. Collect and send invoices to appropriate department
2. To supply items/materials according to the requests and orders from his supervisor.
3. To use INITIATE procurement’s procedures according to procurement policy.
4. To identify and select suppliers according to Procurement Officer recommendation.
5. To order items if requested
6. To control quality and quantity
7. Manage the store of the materials.
8. Support and manage the transportation plans

• Archiving

1. To archive and centralize logistic files
2. To gather archives from programs (with Supervisor support)
3. To ship the archives, documents, materials, equipment or other stuff.

• Cars and transportation

1. To ensure the good respect of INITIATE’s transportation procedures and vehicles maintenance.
2. Check that the vehicle log books are in place and are used correctly Monitor the use of vehicles (consumption and mileage, damages, administrative documents)
3. Provide items and materials from the supplier to the requester (including to the field if needed). Mostly for mission’s orders, could be done also for program if requested as a support from Project Manager. 
4. Prepare and complete orders for delivery or pickup according to schedule (pack, ship, deliver)

• Inventory

1. To follow up assets inventory.
2. Maintain an updated inventory.
3. Perform inventory controls and keep quality standards high for audits.
4. Report on equipment’s list periodically.
5. Check physically the equipment periodically and update the related list.
6. Draw up a list of needs and manage the stock of maintenance items and consumables. 
7. Look after all material of furniture on the office, carry out minor maintenance and repair work as well as improvements to office premises. 
8. Follow up the rents (office and store) and fees (internet, electricity, water…for office and flat) payments and follow up of the office/flat maintenance (repairs, paintings…)

•  Coordination

1. To link with the operation team, communicate and cooperate with supervisors and coworkers.
2. Participate and contribute to team meetings and workshops and provide support in relation to the projects implemented by INITIATE.

•  Security

1. Share security information with the team.
2. Follow up the security equipment management.
3. To understand and obey traffic law and regulations.

• Other Tasks

1. Ensure adherence to INITIATE’s HR Policy, Procurement and Asset inventory policy.
2. Comply with procedures, policies, rules and regulations.
3. Assist the team as required (coordinate meetings, training, etc.)
4. Coordinating travel of personnel; booking flights, hotels, etc. when required

4. Timeframe

From 15 of June 2022 to 31 of December 2022

6. Qualifications:

1. Academic Qualifications:

• Minimum of a High School Education

2. Experience:

• Work/Volunteering experience in Logistics field.

3. Competencies/Knowledge:

• Knowledge in use of computer software packages for word‐processing, excel, power point, and the internet;
• Excellent communication skills;
• Excellent analytical and problem-solving skills;
• Fluent in Arabic;