Operations Officer

Terms of Reference Operations Officer   The Operations Officer coordinates the operations and some administrative tasks in the organization. The Operations Officer also oversees their organization's budget, form its policies and guidelines, ensuring that everyone is working toward the same goal. He/she should suggest and follow up on effective operational methods and strategies to ensure performance, moral and efficiency of staff members. Responsibilities by Functions: Accounting tasks                                Bookkeeping (day to day financial operations) and handling the petty cash supporting and in collaboration the organization’s accountant. Following with the bank on donations, bank accounts status, checks deposits...) Following up on contributions and donors funds (emails, phone calls) in collaboration with Director and Programs Manager Overseeing the organizational ‘s financial performance against budget and operational goals (monitoring the cash flow) Supporting the Director and Programs Manager with budgets  Managing suppliers and donors’ contracts Writing and preparing financial reports to donors Human Resources Management       Securing the recruitment of qualified staff for the organization (posting job descriptions when needed, collecting CVs for the Director..) Managing all staff related matters (timesheets, annual leaves, performance appraisal…) Preparing memos, manuals for a better performance of the team Updating staff files (payroll, NSSF, status sheets…) Issuing the payroll for staff members Filling NSSF and/or insurance forms for new comers and following up on the regular NSSF and Insurance formalities for all team member Operational Management Building and sustaining good relationships with suppliers Insuring all office equipment, supplies and printing needed Managing and monitoring and increasing the efficiency of Support Services (IT, Audit, and Accounting) through coordination and communication between support and organization Working and monitoring fiscal and legal matters Managing administrative and accounting files and database systems Following on some administrative tasks   Education and Qualifications: University Degree in Business Administration , Human Resources or other related business fields 3 - 4 years of work within the NGO field Knowledge of Microsoft office (PIMS accounting software is a plus) Knowledge in financial and accounting principles and practices Knowledge in human resources principles and practices Key competencies: Accountable and reliable Ability to adapt in a fast and changing environment Initiative taker and decision maker Excellent planning and organizational skills Team work and collaborative management skills Strong communication skills Good command of English and Arabic, French is a plus Ability to manage budgets Ability to negotiate with suppliers and promote the organization with adept marketing skills.