Project Coordinator

As Project Coordinator, you will be based in INJAZ Lebanon North office while keeping in mind the need to commute to project locations and responsible of the communication with the selected projects of each municipality working under the PCL project in the North in order to identify and assess their needs. The Project Coordinator will work directly with the 2 Procurement Officers in addition to 2 field officers allocated on this project and will be reporting to the Operations Manager as well as:

• Ensure that INJAZ project is being accomplished in high quality and according to INJAZ Lebanon’s Implementation Standards (PIS) and donor’s standards – Where needed
• Support other departments in their requests based on the donor’s requirements
• Ensure that good coordination and communication with all project’s stakeholders is maintained

Responsibilities

Coordination & Communication

• Assess the needs of the selected projects / initiatives in terms of inkind support (Products & Services)
• Communicate the projects & their needs with INJAZ management and analyze the feasibility of the projects along with the list of needed materials & services
• Support the projects selected from each municipality with their implementation & possible outreach of participants
• Contact directly the necessary parties (technical expertise) to be involved in the initiatives
• Conduct and lead all the activities of the project
• Draft and prepare agreements with the selected projects, trainers, coaches, suppliers, service providers… 
• Ensure all parties have a valid agreement
• Collect needed documents from third parties and ensure their related files are updated regularly and are complete 
• Ensure that the agreements’ tracking sheet is up-to-date 
• Coordinate with the M&E department on all the tools, surveys, and attendance needed, the Marketing department on all the photos, videos, stories, and the Finance and admin department for any HR, legal, and financial documents
• Conduct frequent meetings to ensure coordination between all parties

Reporting

• Monitor the budget of the activities and make sure to stick to the deadlines through continuous follow up with the team and concerned parties
• Work & finalize all the reports while taking into consideration the KPIs
• Collect data for the implemented program (pre-post tests, attendance sheets, pictures, testimonials, trainers’ feedback) for reporting purposes. Each project might have different M&E tools adopted,
• Update database, and information sheets and insert data collected on reporting sheets
• Assure that all information sheets and delivery schedules are updated at all times

Procurement

• Work with the procurement team closely to coordinate and follow up regarding the budget and the status of the project
• Control all the procurement plan & process ensuring that requests are managed effectively and ensuring sufficient time is provided to complete all necessary processes as per INJAZ and the donor’s requirements
• Make sure to update the list of potential suppliers prepared by the Procurement Officers and support in building it
• Control & approve the purchasing activities and documents
• Make sure that the vendor list is always updated
• Support in the preparation of the bids document and control the quotations with their comparative
• Make sure that all items/orders are delivered to the municipalities in a good status and as per their expectations

Logistics

• Be responsible of the events, meetings, trainings …
• Ensure proper document circulation among team members and other parties when needed
• Control monthly timesheets and other documents of the team
• Gather all HR, Financial and Administrative related documents and make sure to file them properly (Soft & Hardcopies) before their submission to the FAD
• Coordinate and manage the logistics required for the implementation of the activities whenever needed
• Abide to all the financial & procurement regulations of the project
• Ensure availability of all program materials and coordinate with OM and FAM on printing requirements
• Undertake other related duties, as assigned or requested by the Operations Manager

Position Qualifications:  

1. Bachelor’s degree in Business or another relevant field
2. 4-5 years of professional experience in business or social sector
3. Have a car & able to use it for field visits
4. Sincere interest in the mission of INJAZ Lebanon and in entrepreneurship.
5. Knowledgeable of the ecosystem (Education, & NGOs)
6. Strong relationship-building and presentation skills
7. Ability to work independently and under pressure
8. Highly organized and motivated, ability to multitask in a timely manner, team player
9. Excellent written and spoken English and Arabic