Administrative Assistant

ESSENTIAL JOB FUNCTIONS:

• Perform all the HR aspects in compliance with country law and regulations and within IWPR procedures, including recruitment, orientation, performance evaluation, and employee files.
• In coordination with the FAM ensure that the HR manual is in compliance within IWPR and country rules and regulations.
• Track leaves and time sheets of full-time and part time staff members. Review time sheets prior to submission to ensure that all leaves are documented.
• Ensure all employee files are up to date and complete per IWPR check list.
• Perform new employee onboarding.
• Post all job ads and ensure that all required vetting is completed and documented.
• Coordinating retreats and meetings
• Facilitate the smooth flowing of routine, administrative work of the IWPR office and program support operations in Lebanon.
• Maintain an accurate inventory of office supplies and machinery. Ensure all office machinery is running and maintained and contact maintenance for repairs.
• Receive visitors and ensure they are going to the right offices
• Arrange all travel and accommodation arrangements for IWPR guests and staff in Lebanon.

QUALIFICATIONS and REQUIREMENTS:

• Bachelor’s degree in business or HR other relevant discipline.
• Minimum of one year of related experience in Admin and/or HR.
• An equivalent combination of education and experience.
• Fluency in English and Arabic;
• Ability to interact effectively with international and national personnel.
• Demonstrated ability to communicate effectively verbally and in writing;
• Demonstrated ability in using Microsoft Excel to develop and track budgets;
• Ability to prioritize assignments, effectively handle multiple assignments and work independently;
• Attention to details and the ability to follow procedures and meet deadlines
• Detail-oriented and well organized.
• A clear understanding of HR and donor ethics and donor compliance is essential.