Finance And Admin Manager, Lebanon

Summary: The Finance and Admin Manager manages and oversees the full spectrum of accounting and financial management for IWPR’s programming in Lebanon. Main Duties To monitor the financial performance of IWPR’s Lebanon-based programming to ensure that it is implemented according to budget and meeting targets for field expenditure and cost recovery, alerting the Country Director and the International Director of Finance and Grants to any issues affecting progress; To supervise IWPR finance staff, as necessary in Lebanon; To be responsible for financial controls and reporting, financial management of several multi-million dollar grants, reviewing and maintaining internal audits, and creating/maintaining written policies and procedures in compliance with donor regulations and IWPR policies and procedures; To provide financial analysis and oversight for all resources managed by IWPR in Lebanon, including budgeting and budget-to-actual analysis, and the allocation of shared costs such as salaries and rent; To ensure completion of monthly field office expense reports and other financial reports for sign-off by the Country Director, communicating and resolving issues effectively; To assist with registration procedures, ensure compliance with local labour laws; To supervise all cash handling and banking procedures in country, maintain inventories, and ensure appropriate security safeguards are in place; To work with the Country Director and program staff to ensure project cost information is complete and accurate; To ensure that all relevant costs have been properly accrued and expensed to IWPR’s projects; To produce monthly project expenditure reports and schedules for the Finance Department, alerting International Director for Finance & Grants and the Country Director in respect of any issues affecting projects; To provide the finance departments in IWPR’s head offices with relevant data for funder financial reports and assist in producing any exception reports required by funders and/or auditors in a timely manner; To review advance account reconciliations and other analysis for projects, communicating and resolving issues in a timely and effective way; To develop monthly expenditure forecasts to ensure projects are completed within budget; To maintain a thorough understanding of all IWPR policies, procedures, and internal controls for the effective implementation of assigned projects; To communicate regularly with International Director of Finance & Grants, the Country Director, finance staff in UK & US HQ offices, and project staff on field financial matters; To support and provide finance related training for field staff as necessary; To ensure that all financial reports are delivered to funders in a timely manner; To provide oversight of all administrative procedures of the IWPR Lebanon office; To perform other duties that may be assigned by the Country Director. Person Specification Experience Approved accountancy qualification; Minimum 5 years accounting experience at national or international level; Experience of managing project budgets; Management of financial staff; Experience of working in a finance function for an NGO with a background in United States/UK government and/or European Union grants and contracts would be a strong advantage. Knowledge/Skills Knowledge of financial regulations relating to NGOs and foreign organisations in Lebanon; Ability to analyze and distil complex financial and narrative information; Strong interpersonal and communication skills including good written and spoken English and Arabic; Excellent report-writing skills; Advanced proficiency in computers, software, spreadsheet and finance management packages. Competencies Attention to detail; Analysis, decision-making and problem solving; Ability to manage own workload to tight deadlines; Team working and leadership. Behaviours Act with integrity and in accordance with IWPR’s values and obligations; Recognise the contributions and perspectives of others; Motivate finance staff; Engage with staff in other departments/offices; Take responsibility for own decisions and actions. Personal Qualities Commitment to equal opportunities. Ability to work effectively in a team with people from very diverse backgrounds, cultures and social levels in an open-minded and undogmatic way. Special Circumstances Willingness to work out of office hours when necessary. Please complete online application form