Program Assistant

The Institute for War & Peace Reporting seeks an intelligent and enthusiastic program assistant to join its Beirut field office. S/he will support program staff in planning, implementing, and monitoring activities, while being a key bridge between the program and finance departments. This is mainly an administrative role. However, IWPR is dedicated to staff development, and this position will include training, mentoring, and some travel. Opportunities to occasionally do higher-level work are dependent on the candidate’s interest and abilities. Essential Tasks  Prepare budgets under guidance of program coordinators  Master procurement policy, lead on procurement for some activities, and advise others on it  Assist in data entry and monitoring and evaluation  Help program coordinators manage sub-grants to small civil society organizations  Participate in, and occasionally take notes on, team trainings, retreats, and management meetings  Assist program coordinators in preparing and formatting documents  Help maintain an efficient digital filing system for the team  Liaise with finance department to help ensure timely and accurate payments and procurements that are in full compliance with organizational and donor policies  Coordinate travel and logistics for beneficiaries, staff, and consultants  Produce program materials, including flyers, posters, and brochures  Help develop training materials  Communicate with beneficiaries  Assist the program team with general administrative duties Requirements:  Previous experience in an office setting (preferred)  Previous administrative or programmatic experience with an international organization (preferred)  Must be fluent in English and Arabic  Excellent knowledge of Microsoft Office  Strong attention to detail  Ability and willingness to occasionally travel  Positive attitude and good sense of humor  Authorized to work in Lebanon