Green Energy Items and Installation Services (Relaunched)

PROJECT IN BRIEF:
International Alert Lebanon is implementing the “Building CSOs’ capacity to deliver social stability projects in West Beqaa, Zahle, and Upper Chouf” project in partnership with Deutsche Gesellschaft für International Zusammenarbeit (GIZ) within the framework of “Strengthening Agriculture, Local Communities and Small and Medium Enterprises (ACE)” programme with the financial support of the German Federal Ministry for economic cooperation and development (BMZ). This project is focused on empowering local civil society organizations (CSOs) to deliver impactful social stability projects, contributing to peacebuilding and community resilience in Lebanon.
THE OVERALL OBJECTIVE OF THIS TENDER
The selected company will be responsible for supplying green energy items and installation services. The work must be completed within 45 calendar days from the date of the contract, including weekends.
A. The methodology and work packages for a project
All phases of the construction process, from initial planning to final handover, will be overseen by the selected contractor to ensure the project's successful completion. Confirming the accuracy of the Bill of Quantities (BOQ), executing construction tasks according to International Alert's specifications, and managing the taking over and liability process are all tasks that will be included in this.
The division of each phase into specific work packages ensures clarity, accountability, and compliance with project requirements.
The key work packages are detailed below.
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1- Work Packages Breakdown
a. Site Assessment and BOQ Confirmation Objective:
➢ Ensure the contractor reviews and confirms the Bill of Quantities (BOQ) and measurement sheet provided by IA. Tasks:
➢ Conduct a preliminary site visit to assess conditions.
➢ Verify the BOQ and measurement sheet for accuracy before purchasing and installing green energy items.
➢ Submit a report to IA confirming that all items and quantities are needed and correct. Deliverables:
➢ Confirmed BOQ and measurement sheet, site assessment report.
b. Material Procurement and Logistics Planning Objective:
➢ Procure all necessary items and equipment in line with the BOQ and ensure they are available on-site in a timely manner. Tasks:
➢ Source and procure materials based on the approved BOQ.
➢ Develop a logistics plan for material delivery and storage.
➢ Ensure compliance with quality standards for all green energy items. Deliverables:
➢ List of procured materials, logistics plan.
c. Green energy installation services:
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Objective:
➢ Complete all services in accordance with the contract signed with International Alert. Tasks:
➢ Implement all green energy services per the BOQ and the project plan.
➢ Ensure proper site preparation, installation, and assembly of materials.
➢ Conduct regular progress reviews with IA to ensure compliance with standards. Deliverables:
➢ Progress report on the green energy installation services.
d. Quality Control and Monitoring Objective:
➢ Ensure the green energy items and services meets International Alert’s quality standards throughout the process. Tasks:
➢ Perform on-site inspections during installation to ensure adherence to the BOQ and project specifications.
➢ Address any deviations or issues encountered during the work.
➢ Submit weekly progress reports to IA, including any adjustments made. Deliverables:
➢ Inspection reports, weekly progress updates.
e. Taking Over and Liability
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Objective:
➢ Perform a final inspection and formally transfer the completed work to IA. Tasks:
➢ Conduct a final quality inspection to confirm that all installation activities meet the project specifications.
➢ Provide IA with a defect liability plan, specifying any potential issues that may arise and the contractor's responsibility to fix them. Deliverables:
➢ Final inspection report, taking over documentation, liability plan.
a. Defect Liability Period (Post-Completion Support) Objective:
➢ Address any defects or issues that arise after project completion. Tasks:
➢ Ensure that any installation defects identified during the defect liability period are rectified promptly.
➢ Provide IA with maintenance guidelines or advice for the completed project.
➢ The supplier will provide a warranty for both materials and workmanship, covering any defects or issues for 12 months’ post-implementation. Deliverables:
➢ Rectified defects, maintenance guidelines.
B. Submission Requirements & Eligibility Criteria
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Interested companies must submit the following information and documents for eligibility assessment:
1. Company Registration and Licensing:
➢ A copy of the firm’s incorporation documents and registration with relevant business licensing authorities, including legal permits.
2. Bill of Quantities (BOQ) and Work Plan:
➢ A priced and stamped Bill of Quantities (BOQ).
➢ A detailed activity schedule or work plan.
3. Company Details:
➢ Full company name, address, phone number, and email.
➢ Place of registration, and principal place of business.
4. Company Profile:
➢ An overview of the company, including the number of employees (permanent, temporary, and total), mentioning their job positions and qualifications.
➢ 3-5 years of experience in the green energy services.
➢ Provide detailed documentation or project references that demonstrate this experience.
➢ Compliance with local and international standards for green energy is mandatory.
➢ Provide certificates, licenses, or other documentation that verify adherence to relevant standards and regulations.
C. Evaluation Criteria
Contractors must quote for all the items, all the quantities of an item and all the centers within a lot, of the works.
A quote that is not complete will not be accepted. If a quote lists items that are not priced, their prices are assumed to be included in the prices of other items. The quotation will be considered incomplete if any item not listed in it is assumed not to be included.
The contractor who offers the most competitive price and meets the required quality and standards will be awarded the contract by International Alert.
The Offer must have a significant response to the Request for Proposal. The evaluation will be focused on:
➢ Technical Expertise and Experience: 25 points
➢ Quality of Proposed Materials and Solutions: 25 points
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➢ Cost-Effectiveness: 15 points
➢ References and Past Performance: 15 points
➢ Compliance with Environmental and Sustainability Standards: 20 points.
D. Payment Terms
Payments will be made via bank transfer on an invoice basis. The payment schedule is as follows:
➢ Initial Payment: 40% of the total cost upon delivery of materials.
➢ Second Payment: 50% of the total cost upon project completion and final inspection.
➢ Final Payment: 10% of the total cost, to be paid after the 12-month defect liability period has ended and all obligations have been fulfilled.
A detailed offer should be submitted by the prospective contractor that includes all fees (including VAT). Payment will be made in USD based on the invoice.
E. Completion Date
The work is to be completed within forty-five (45) calendar days from the date of signing the contract, including weekends. The contractor must specify the exact completion date in their quotation, supported by a detailed construction schedule outlining the proposed timeline.
F. Submission Deadline:
Queries must be submitted by April 26, 2025 to Nour Mustafa at nmustafa@international-alert.org with the subject "Green Energy items and installation services". All applications submitted after the deadline will not be considered
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