TENDER FOR HOTEL SELECTION FOR INTERNATIONAL ALERT TRAINING PROGRAM

About the project

International Alert Lebanon is implementing the “Building CSOs’ capacity to deliver social stability projects in West Beqaa, Zahle, and Upper Chouf” project in partnership with Deutsche Gesellschaft für International Zusammenarbeit (GIZ) within the framework of “Strengthening Agriculture, Local Communities and Small and Medium Enterprises (ACE)” programme with the financial support of the German Federal Ministry for economic cooperation and development (BMZ).

1. Number of Participants:

The hotel must have the capacity to host around 50 participants for the specified duration. It's important to note that not all participants will need accommodation, but the hotel should be ready to accommodate those who do.

Scheduled Program Dates:

15th to 16th February (2 days - 1 night)

22nd to 24th February (3 days - 2 nights)

2. Services Required:

The selected hotel is expected to provide the following specific services:

a. Accommodation:

- Single rooms with en-suite bathrooms.

- High-speed internet access.

- Adequate workspace for participants.

b. Meals:

- Each day, a diverse breakfast menu will be provided upon check-in.

-Two rich coffee breaks, lunch, and dinner per day.

-Lunch offers an open buffet with a variety of menu choices catering to both vegetarian and non-vegetarian preferences.

-On the last day, the package includes two coffee breaks and lunch.

c. Meeting Facilities:

- Fully equipped meeting rooms, featuring one spacious main room and two additional breakout rooms designed for workgroup sessions.

- Comfortable seating arrangements conducive to training sessions.

-Necessary stationery including pencils, pens, flipcharts, and sticky notes.

d. Parking Facilities:

 Sufficient parking spaces for participants are included in the overall price.

3. Payment Method:

Payment will be made via bank transfer within 14 days of the completion of the training program. The payment details will be provided by International Alert upon acceptance of the proposal.

4. Security and Emergency Plan:

The selected hotel must have a comprehensive security and emergency plan in place, including but not limited to:

-Evacuation procedures.

-Emergency contact information.

-Medical assistance availability.

-This plan should be shared and discussed with International Alert before finalization.

5. Accommodation:

Participants should be provided with:

-Comfortable single rooms.

-High-quality bedding and amenities.

-24/7 room service.

6. Free Cancellation Policy:

The hotel is expected to offer a free cancellation policy for individual room reservations. This policy should allow participants to cancel their reservations without incurring any charges.

7. Long-Term Agreement:

International Alert is seeking a long-term agreement with the selected hotel for recurring training programs. The initial contract will cover the upcoming training, with the possibility of renewal based on satisfactory performance.

8. Proposal Submission:

Interested hotels are requested to submit their detailed proposals by February 9, 2024. The proposals should include:

-Detailed information about the hotel facilities and services.

-Pricing details for accommodation, meals, and other services.

-Emergency security plan.

-Terms and conditions of free cancellation of rooms.

9. Proposal Evaluation:

Proposals will be evaluated based on:

-Suitability of the hotel's facilities and services for the training program.

-Pricing competitiveness.

-Emergency security and crisis management plan.

-Flexibility in cancellation terms.