Project Assistant

TASKS AND RESPONSIBILITIES:
1. Support to project administration:

• Support the Project Manager and the Long Term Expert(s) with the daily project operations;
• Provide informal translation of written project related documents (presentations, training material, publications, correspondences, strategies, action plans, factsheets etc.) ;
• Provide informal language support to various face-to-face as well as virtual project meetings, workshops, seminars, training sessions etc. from English into Arabic and vice versa;
• Assist in implementation of project activities in accordance with the work plan;
• Prepare administrative documents, collect and compile inputs to documents;
• Draft routine correspondence to experts, project counterparts and service providers in both English and Arabic;
• Assist in processes for recruitment of project staff and experts;
• Assist in procurement processes for conference/seminar services or other procurement actions foreseen in projects;
• Administer contracts with service providers, interpreters and experts;
• Collect, compile and organise background materials, documents and other materials for meetings;
• Compile project reports;

2. Support to project activities:

• Prepare inputs to reports, summaries, graphs and inputs to presentations in support to various project activities;
• Provide support to the organisation of workshops and meetings being responsible for visa arrangements, flight bookings, meeting facilities and accommodation, social programme, catering, participant lists, DSA calculations;
• Support the project team in preparing and providing backstopping during missions;
• Maintain the project filing system;
• Support implementation of project-related communication activities;
• Prepare minutes and summaries of actions to be taken.

3. Support to project formulation:

• Collect, compile and organise inputs to formulation of project proposal and documents for new projects.