Cashier

PURPOSE

The Cashier is accountable for the physical processing of cash transactions and the integrity of physical cash balance, strictly respecting and applying the ICRC’s rules on financial management.

Minimum required knowledge & experience:

High school or professional diploma

3 - 5 years work experience in a similar field

Good knowledge of written and spoken English

Good computer skills

Good communication skills

Honesty and confidentiality

ACCOUNTABILITIES AND RESPONSIBILITIES

Cash / Payments

Handles the cash disbursements and payments.

Is responsible for the cash box: the physical count must always correspond to the journal balance.

Makes sure there is enough liquidity at hand (replenishes cash box and reserves within limits set by the financial rules).

Collects cash from the bank.

Makes sure that all invoices are approved and that amounts correspond on bill and sticker before processing any cash payment.

Manages working advances as per set rules, checks advance requests, clears them when receiving invoices and monitors their timely settlement.

Gives salary advances to expatriates.

Prepares daily closing on time, makes sure that the cash and journal balances are equal.

Calculates external per diems and travel allowances for colleagues and external personnel for reimbursements.

Informs colleagues in advance of cash closure days.
 
Checks / Transfers

Prepares for signature by Administrator: checks, bank transfer payments and wire transfers to the various ICRC accounts in Lebanon.

Collects necessary signatories as per the list of signatures on stickers and payment orders.

Contacts suppliers to hand out written checks and collect receipts.

Follows up on receipts regularly on excel and keeps copies for accounting.

Provides copies of checks, transfers and receipts to departments.

Keeps check book inventory, receipt books and stickers. Initiates replenishment requests
 

 
Suppliers

Regularly collects supplier list of transactions, prepares and files supplier statement of accounts reconciled against ICRC records.

Prepares the supplier creation forms, creates suppliers with necessary details in the accounting system (JD Edwards  / IRIS) upon request and keeps physical file and tracking sheets of related supporting documents.

Monthly Closing

Responsible to answer comments and do corrections related to his/her work (working advances, exchange rate on payments, receipts, etc.)
 
Closing / Others

Establishes list of signatures and bank signatures biannually in collaboration with the Accountant and upon any change, collects complete signatures on the lists.

Keeps up to date the schools Database, follows up on related registrations and payments

Closes monthly accounting pouch

Prepares documents for Head of Delegation signature.

Prepares and sends monthly dispatch (accounting pouch) ensuring complete documentation while respecting the deadlines set in the yearly schedule.

Prepares the dispatch of documents message to the internal control department RES-CTM (Reviewers - Controls Testing and Monitoring)

Maintains monthly closure files and photocopies / scans (VAT, private charges, utility bills, correction vouchers, dispatch, training fees, etc.)

Accounting system (JD Edwards / IRIS)specific entries:

Accounting Vouchers: Logging (/Pre-Registration) and Data-entry 

Hands over all invoices paid to the Bookkeeper for imputation in accounting system

Prepares invoices (already pre-approved, NOT requiring Purchase order matching) for payment (cash / cheque or bank)

Create Suppliers

Prepares the supplier creation forms and open the supplier in the accounting system upon request and keeps up to date the physical supplier file

Provide payments details to the suppliers.

Assist the Accountant in the daily filling & the monthly packing.

Replace the Accountant in case of absence.

Follows and consults the Finance & Admin manual regularly to be up to date with changes at all times.

Filing Internal Organization

Keeps up to date signed receipts of financial rules for new comers.

Keeps up to date the minutes of meeting and to do lists of the accounting department.

Maintains list of contact of suppliers and scans of supplier details (IBAN, bank account, address, etc.).

Is focal point for electronic and physical filing of files including reference files and team space.

Contributes to the timely and accurate fulfilment of accounting deadlines.
 

OFFICE ACTIVITIES

Administration – Finance

Ensures necessary administrative work is implemented on time

Knows, applies and complies with all the administrative procedures linked to her work (financial Time reporting, etc.)

Keeps files up-to-date at all times: Working advances, etc…

Office - Team work

Develops and maintains a pleasant working atmosphere with colleagues and superiors.

Participates in internal meetings.

Treatment of information

Registers and treats information (general and specific) accurately and with confidentially