Hospital Human Resources Field Officer

Main Tasks The Hospital Human Resources Field Officer will be in charge of the administrative HR follow up and procedures for the ICRC hospital residents in the surgical project in Tripoli.  HR Administration  Keeps and permanently updates employee's files and lists of personnel for Al Chifae and Al Zahraa projects Organizes roster with the in charge of each departments or units (hospitalisation, Operating Theatre, Post-operative, Physiotherapy etc….) Keeps holiday, overtime and absence up to date Organizes replacements of the staff in case of absenteeism ( activate and manage a “replacement team”) Monthly updates organograms for every departments or units Keeps track of  performance appraisal Executes HR related correspondence Collects personal information for new employees Ensures that the Job Descriptions are up to date Renews ICRC ID cards Practices active listening and ensure a proper individual or general communication with the     employees Ensures that the personnel policy is explained, known (staff regulation, regional scale, etc) and      that it is correctly implemented. Reports regularly to the line manager about changes, problems, suggestions and advises on local HR customs, and legal provisions Prepares end of work certificate Ensures archiving of HR documents/payroll information in accordance to local legal obligations and ICRC instructions Ensures information flow for HR issues among the Sub-delegation. Keep a regular contact with Tripoli Assistant Administrator Proposes improvements. Staff management policy and implementation: Ensures that approved policies are applied. Participates in conflict management between staff Participates in the appraising system and ensures that career system is respected. Proposes promotions/performances scheme to the line manager. Proposes changes, improvement for the training policy and makes sure that it is known and explained to colleagues. Ensures good integration of new employees.  Recruitment  Upon request, Initiates recruitment campaign (via newspapers, internal announcement etc). Requests updated job-descriptions on standard forms Writes and posts vacancy announcements after the approval of line managers Organises pre-selection of candidates, Keeps candidates informed of the result of the process Organises briefings of new staff members Minimum required knowledge & experience:  High school or professional diploma 3 - 5 years’ work experience in a similar field Good knowledge of written and spoken English Good computer skills Capacity to apply ICRC rules and procedures Capacity of treating information confidentially