Protection Support Officer - Syria Support

Purpose:

The Protection Support Officer provides administrative support to the Syria Protection Support (SPS) office in Beirut.

- Place of employment: based in Beirut in support of the Damascus delegation.

- One-year contract renewable.

Minimum required knowledge & qualification:

• Bachelor Degree.
• Very good command of Arabic and English. French is an asset.
• Computer proficiency (excel, word and PowerPoint).

• Responsibility, autonomy, ability to set priorities.

•  Excellent planning and organization skills.

• Very Good communication skills.

• Ability to work in a team.

•  Good experience and knowledge with archiving and filing.

Professional Experience required:

• Minimum 2 years of experience in a similar field.

Responsibilities:

Updates and retrieves data in/from specialized tools and databases.

Creates and maintains paper or electronic files up-to-date.

Follow-up on specific processes.

Drafts and finalizes correspondence, bordereaux, internal presentations, meeting minutes and other documents; shares information among users.

Updates the timeline, tables and charts, schedule and other tools and ensures invoices are followed up on.

Prepares for meetings by setting up rooms and materials, including technical set-up for conference calls, presentations and video conferences.

Carries out secretarial tasks such as making photocopies, destroying documents and managing stationary stocks.

Applies information-management instructions and ensures compliance with procedures.

May be called upon to manage petty cash of up to a defined ceiling as per ICRC accounting/safety procedures.

Prepares and follows up on invoices.