Receptionist

Responsibilities and tasks: Handles the reception of visitors by welcoming and orienting them to the appropriate department or person Handles all incoming/outgoing phone operations and takes messages Stores and processes the information with precision and confidentiality ·Keeps record of daily visitors at the delegation ·Identifies private calls for billing ·Receives incoming/outgoing mail. Express Mail vouchers and invoices and Registers them in the logbook ·Performs some administrative work by permanently updating lists and tables  Supports the Chancellery in : - Receiving and preparing Mail Pouches toGeneva, other offices inLebanon, and other delegations - Preparing briefing programs for newly arrived ICRC colleagues - Organising the Head of Delegation Field trips - Carrying out typing tasks and other secretarial work upon request. Replaces the Chancellery in : - Receiving, forwarding, dialing and taking messages for the Head of Delegation - Carrying out some tasks like distribution of incoming messages, maintaining the Head of Delegation agendas; drafting letters, etc.