Secretary For The Protection Department

  Responsibilities and tasks: Performs general secretarial duties independently Drafts and types correspondence in English and in national language independently Provides preliminary information on ICRC services, procedures and possibilities Receives, directs and transfers calls to the most appropriate colleagues within the department, in accordance to the identified needs of the potential beneficiaries Meets enquirers with protection concerns when approaching the delegation, either spontaneously or after having set appointments; Creates individual files, collects various documents from the enquirers, photocopies/scanning and opening of files when necessary; and contributes to the overall filing of individual cases. Provides written summary of individual cases Establishes and maintains statistical information on enquirers who approached the delegation for protection purposes (phone, visits, etc.), consolidates statistics provided by other units. Produces letters and faxes, primarily related to notifications of activities (movements) or notifications of individual cases (other organizations, authorities) Compiles, consolidates and maintains the general list of contacts of the Protection Department Prepares requisition orders (RO) and internal requests (for stationery) for the Protection department; Manages the stationary stock for the whole department and the availability of the meeting rooms; Translates basic documents from English to Arabic and vice versa when requested;    Minimum required knowledge & experience: High school level 3 years work experience in a similar function  Secretary diploma is an asset Very good command of written and spoken Arabic and English Very good computer skills, incl. spreadsheets   Start of work:                As soon as possible Working base:                Beirut Deadline to apply:         29 May 2013 Duration of Contract :    6 months (renewable)