Vehicle Fleet Manager

ACCOUNTABILITIES AND RESPONSIBILITIES

• Determines needs in terms of the fleet and maximizes its efficiency and effectiveness through planned resource allocation in accordance with guidelines from headquarters.
• Regular visits and support to the sub delegations
• Control the daily field trips on fleetwave
• Provides and organizes employee training and recruitment in accordance with security regulations and technical guidelines. 
• Update the JD of the dispatchers and maintain the fleet HR set up to its optimal size.
• Manages and carries out controls on fuel supplies, for which he has final accountability; carries out contingency planning.
• Control the monthly invoices and check the report generated by the dispatcher in charge.
• Keep the necessary networking with the supplier to ensure the delegation’ need of fuel in case of emergency and update the contingency plan if needed.
• Establishes the spare parts inventory and carries out controls in accordance with ICRC guidelines.
• Provides technical input in the decision-making process regarding private transport services under contract, especially freight transport.
• Ensures that administrative paperwork related to vehicles and drivers is handled in a professional manner and is in line with guidelines from headquarters (includes vehicle and driver data files, registration and documentation related to import/export/transfer of vehicles, and convoy documentation).
• Manage the local insurance and update the yearly service agreement
• Monitors, organizes and maximizes the efficiency of the vehicle pool to support the delegation's operations.
• Provide statistics on a monthly basis
• Provide report using the GPS system when required
• Provides technical support for regional budget preparation, approves orders sent to Geneva and greenlights the disposal of vehicles.
• Update the vehicle set up for the delegation
• Acts as the administrator of the Fleetwave Centralize application and uses it to generate reports; analyses the reports and takes corrective action.

Certifications/Educational required

• Technical degree in automotive technology ( or equivalent )
• Accredited management training
• Excellent command (written and spoken) of English and /or French
• Very good skills with computers and workshop finances
• Driving License B and C  ( Private and Public use)

Professional Experience required

• 6 years ‘ experience working in transport or an automotive workshop
• Very good knowledge of the political situation and social and cultural norms of  Lebanon
• Two years’ management experience
• Previous exposure to other cultural and religious contexts
• Expereince working in a foreign country an asset