Finance Assistant

 POSITION TITLE: Finance Assistant  REPORTING TO: Senior Finance Officer  PURPOSE:  The Finance Assistant provides support to the Finance Department in the delivery of finance services in support of the zone’s operational programs.  Specific Duties & Responsibilities 1.   Responsible for all aspects of petty cash: Ÿ  Receipts into and payments out of petty cash, including ensuring that all transactions are correctly authorized and fully documented Ÿ  Preparation of daily journal vouchers for both receipts and payments Ÿ  Daily cash count and reconciliation to journal balances Ÿ  Maintain cash books on a daily basis. 2.   Preparation of checks for signature: Ÿ  Ensure all checks requests are checked by the Senior Finance Officer Ÿ  Prepare bank journal and ensure all supporting documentation is attached Ÿ  Prepare online bank payments at least three times a week. Ÿ  Inform the signatories for online payment authorization. Ÿ  Present checks for signature and pass signed checks to concerned person. Ÿ  Ensure receipted copy of check is attached to bank journal 3.   Prepare VAT claims on a monthly basis. 4.   Daily data input into CODA system and filing of CODA documents: Ÿ Ensure document is authorized by Senior Finance Officer before input into CODA Ÿ  Current month originals to be filed according to standard filing system Ÿ  After month end closure, ensure that all originals are copied and filed to the same system for retention within the delegation. 5.   Provide the working advances to office staff on time without delay: Ÿ  Monitor the working Advances given to staff and obtain staff sign off on outstanding balances at month end Ÿ  Follow up & ensure clearance of working advances Ÿ  Calculate, reconcile and advise staff on the outstanding working advance amount Ÿ  Advise Senior Finance Officer on any pending working advance which requires his action to solve the issue Ÿ  Assist with the preparation and coding of staff working advance journals where necessary 6.   Prepare requisitions for stationary for Finance department. 7.  Any other tasks assigned by the Senior Finance Officer as required   Person specification Qualification Required Preferred General In good mental & physical health x   Qualifications University Degree x   Professional /academic qualification in finance or accounting   x Experience Minimum of  3years work experience in a financial role. x   Experience of working for an Humanitarian Organisation   x Experience of working with web based accounting systems   x Skills Advanced skills in computers (Windows, spreadsheets, word processing and accounting packages) x   Knowledge and experience of CODA or similar accounting software   x Fluent in both English and Arabic x   Core competencies - a high degree of competence in Teamwork; commitment to the International Red Cross & Red Crescent Movement; integrity & personal conduct; sensitivity to diversity; flexibility & adaptability; initiative & direction; interpersonal skills; resilience x   Highly organised x