Finance Officer For The German Red Cross Regional Office

Purpose The Finance Officer is responsible, under the overall control of the Regional Finance Delegate, for the overall financial management of the GRC Regional Office in Beirut, covering specifically Lebanon, Yemen, Palestine, Morocco, Syria and the countries connected to the Syria Crisis programming, as well as providing support to the Regional Finance Delegate to ensure an optimal timely performance.   Key tasks and responsibilities   Petty Cash Transactions Responsible for all aspects of petty cash in all currencies EUR, USD, LBP, JOD, TRY, MAD, SYP and ILS, receipts into and payments out of petty cash, including ensuring that all transactions are correctly authorized and fully documented. Monitor the office petty cash balances, and advice on any need to re-feed the petty cash on a timely manner. Daily cash counts and reconciliation of journal balances. Preparation of the monthly cash count and obtain the required management signature.    FundsPro System Entry Daily data input into FundsPro financial system in an accurate, efficient & timely manner. Checking on the quality of vouchers and decide whether vouchers are fit for the entry into the online booking system Checking that financial codes are correct before booking the transactions. Organizing & filing of FundsPro documents, according to the standard filing system. Assist Regional Finance Delegate in month end closure process and work together. Payment Authorizations  Ÿ Preparation of the office payment authorizations for signature, ensure that all supporting documentation is  attached Ÿ Ensure that all payments are validated by the Regional Finance Delegate , and approved by the budget holder Ÿ Prepare checks for signatures and ensure that all payments are checked and validated by Regional Finance  Delegate before preparing checks. Ÿ Present checks for signatures and pass signed checks to concerned person. Ensure receipted copy of checks are  attached to the voucher. Ÿ Prepare bank transfers for the signature and present to the bank for execution of the same. Ÿ Prepare bank journal and closely monitor the physical balances of each cost centers in order to ensure that  project  is not running out of cash.   Field returns files Prepare the monthly field returns files to be submitted to the Finance Department in Berlin in accordance with the deadlines, ensuring the availability of all supporting documents, and inform line manager of any missing documents Check monthly accountancies received from GRC offices in the region and inform Regional Finance delegate of the correctness of vouchers and missing documents if any. Perform translation of key information as required on vouchers, CBAs, quotations, contracts and agreements etc. before documents are submitted to Berlin. After validation of the accountancies ensure that all accountancies are copied filed to the same order for retention within the MENA RO. Ensure that originals are securely packaged/labeled, and sent to Berlin on a timely manner.   Working advances Provide the working advances to office staff on time without delay Monitor the working advances given to staff and obtain staff sign off on outstanding balances at month end Follow up & ensure clearance of working advances Calculate, reconcile and advise staff on the outstanding working advance amount Advise Regional Finance Delegate on any pending working advance which requires his action to solve the issue Checking receivable reports received from national society and prepare comment if any and booking into funds Pro. General Be aware of the GRC’s financial procedures, budgeting system, monthly accounts closure, bank reconciliation & processes. Checking pending invoices received from supplies, and advise on the required action  Ensure any applicable tax deduction at source from the payment of supplier Any other tasks assigned by the Regional Finance Delegate as required   Duties applicable to all staff Actively work towards the achievement of the GRC’s goals and abide by and work in accordance with the Red Cross/Red Crescent principles. Perform any other work related duties and responsibilities that may be assigned by the line manager or technical supervisor. The above job description can be altered accordingly as and when required by the Regional Finance Delegate to include any revised job function.   Person specification   Qualification Required Preferred General In good mental & physical health X   Qualifications University Degree.   X Having professional /academic qualification in finance or accounting X   Experience Minimum of 2 years work experience in a financial role. X   Experience of working for the Red Cross/Red Crescent   X Experience of working with online accounting systems   X Skills Advanced skills in computers (Windows, spreadsheets, word processing and accounting packages) X   Knowledge and experience of computer based finance systems   X Fluent in both English and Arabic x   Core competencies - a high degree of competence in Teamwork; commitment to the International Red Cross & Red Crescent Movement; integrity & personal conduct; sensitivity to diversity; flexibility & adaptability; initiative & direction; interpersonal skills; resilience x   Highly organised x     The person specification may vary due to operational requirements